Senior Executive Assistant to CEO

MongoDB•New York, NY

1d•Onsite

About The Position

MongoDB is seeking a Senior Executive Assistant to support our Chief Executive Officer. Your day will consist of managing and prioritizing a steady stream of requests, meetings, and travel. You will work closely with the Executive Leadership Team and cross-functional partners to ensure your executive is available, well-prepared, and positioned to make business decisions in a timely and efficient manner. The right candidate will be able to balance the needs and requirements of their executive as well as other stakeholders and be ready to pitch in wherever necessary. You should feel comfortable interacting with senior executives and their assistants to coordinate meetings and other business activities. You should be able to manage multiple projects with a focus on the details to ensure accuracy with sensitive information. You should be comfortable working in a fast-paced environment with quickly changing priorities while remaining calm, efficient, and highly organized. This role will be based out of our NYC office.

Requirements

8+ years of experience supporting one or more senior executives, or other relevant experience working directly with executives
Bachelor’s degree or equivalent relevant work experience
Highly organized with meticulous attention to detail and significant experience managing complex calendars
Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly sensitive and confidential material
Demonstrated high level of accountability and critical thinking
Ability to operate with urgency across changing priorities
Proficiency with Google Workspace or similar tools, and video conferencing platforms
Experience managing the complexities of domestic and international travel
Open to working the flexible hours demanded by this position
Strong understanding of global time zones
Strong verbal and written communication skills
Proven ability to remain calm under pressure, exercise sound judgment, and anticipate changing priorities
Takes feedback well, while also being able to work autonomously with little direction and make decisions as needed

Responsibilities

Manage multiple requests and priorities of the CEO while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
Manage the CEO’s calendar meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and team events
Manage all travel and expenses, with the ability to handle international itineraries and last-minute changes
Lead, drive, and execute various team events and offsite meetings, including ushering contracts through the procurement process and accounts payable for payment; at times, assist with onsite event logistics, which may require travel
Liaise with executives and cross-functional partners to draft, create, and review correspondence, spreadsheets, slide decks, and meeting agendas
Track action items and key issues to closure with a high degree of integrity and accountability
Think and plan ahead, delegate responsibilities appropriately, and manage time effectively
Work very closely with members of the Executive Leadership Team and act as the eyes and ears on the ground, escalating information to the CEO as required
Assist with or deliver special assignments and projects, such as research, analysis, and executive priorities, as needed
Travel periodically to MongoDB offices for group meetings and in-person collaboration