Senior Executive Assistant to the CEO

Approvely•Colorado Springs, CO

3d•Onsite

About The Position

Approvely is seeking a strategic and operational Senior Executive Assistant to support the Founder & CEO. This role is designed for someone who wants to be more than just a scheduler, but a key player in building a category-defining fintech company. The ideal candidate will act as a gatekeeper and operational force multiplier, with a direct growth path to a Chief of Staff position. Approvely is a profitable, bootstrapped payment technology infrastructure platform experiencing hyper-growth. The CEO is a fast-moving founder who needs an operational right-hand to create structure, reduce context-switching, and protect her time. The company culture values speed, extreme ownership, and practical problem-solving. This role requires anticipating needs, managing the CEO's calendar strategically, and ensuring all meetings have a clear purpose and agenda. The position also involves managing and mentoring the Sales & Marketing EA, driving strategic initiatives, improving internal operations, and providing personal executive support.

Requirements

5+ years supporting founders, CEOs, or senior executives, ideally in a fast-paced tech, startup, or B2B SaaS/Fintech environment.
Thrive in fast-moving, high-collaboration environments where priorities can pivot based on market opportunities (Startup DNA).
Exceptional judgment and an ironclad track record of handling highly confidential data with flawless discretion.
Prior experience managing or mentoring other administrative staff is a huge asset.
Tech-fluent: proficient in Google Workspace, Slack, Notion, and AI automation tools.
Willing and excited to be on-site daily in Boca Raton, FL.

Nice To Haves

Prior experience in Fintech, Web3, or Payments.
Experience assisting with investor relation pipelines or institutional fundraising rounds.

Responsibilities

Masterfully curate the CEO’s schedule to maximize impact over volume, keeping her focused only on highest-value priorities.
Take ownership of the CEO's inbox, prioritizing messages, ghostwriting correspondence, responding independently, and flagging critical decisions.
Prepare comprehensive briefing documents for meetings, including company backgrounds, CRM history, talking points, and objectives.
Track action items across teams to ensure execution.
Serve as the head of the internal administrative function, directly managing, mentoring, and balancing the workload for the Sales & Marketing EA.
Support strategic initiatives such as fundraising preparation, due diligence requests, investor pipelines, product launches, and enterprise customer implementations.
Identify operational bottlenecks, build out team documentation/SOPs, and drive cross-departmental accountability.
Handle high-value personal logistics including family scheduling, travel, reservations, and special projects.
Leverage AI tools like ChatGPT, advanced CRM platforms, and AI meeting assistants to automate workflows and save time.