Senior Executive Assistant

Miraterra•Vancouver, BC

14d•Hybrid

About The Position

Miraterra is a Canadian soil intelligence company on a mission to give the land a voice. Its platform reads the land from above using geospatial tools, measures its chemical and physical properties with the Digitizer instrument, and combines that with the world's largest proprietary soil DNA library to capture a holistic understanding of soil. AI then decodes that complexity into insights farmers, food producers, and policymakers can act on to advance food nutrition, farm productivity, and the long-term health of the land. Miraterra is building something ambitious, and the people here bring the depth and drive to match. As our CEO's trusted support, you'll protect his focus and extend his reach — not just within Miraterra, but across a broader portfolio of work. The impact you enable starts at the top and flows through everything we do. As Senior Executive Assistant, you will be a true strategic partner to our CEO. You’re someone who combines exceptional organizational discipline with sharp judgment, proactive thinking, and the instinct to own problems fully. We're looking for someone who brings more than execution to the role: you identify better ways of doing things just as readily as you follow through on them. You bring experience from a startup environment, or carry that mindset with you. You'll represent the CEO with credibility, warmth, and care in every interaction - internally and externally, becoming someone people trust, while embodying our culture and the values that define how we lead. You will bring excellent communication skills, sound judgment, and a high degree of integrity to a role that regularly involves sensitive information and consequential decisions.

Requirements

Minimum 5 years of experience as an Executive Assistant or Senior Executive Assistant, supporting a C-suite leader, ideally in a startup or scale-up environment (or an equivalent experience that demonstrates comparable capabilities).
A track record of managing complex, multi-timezone calendars and international travel logistics.
Experience owning high-stakes communications on behalf of a senior leader: drafting, filtering, and responding with good judgment and discretion.
Someone who has built or improved operational systems from scratch.
Demonstrated ability to manage competing priorities, think through implications, and act before being asked.
A genuine, personable communicator who builds trust at all levels and knows how to read the room.
Someone accountable for outcomes, who follows through until something is truly done.
Proficiency with G Suite or Microsoft Office, calendar tools, and collaboration platforms such as Slack.
Comfort with AI tools for scheduling, planning, research, and communication.

Responsibilities

Stay one step ahead, developing a deep understanding of the CEO's priorities and sphere of influence, proactively removing barriers to his focus.
Serve as the first point of contact for the CEO, managing written communications and an ever-changing calendar with precision, good judgment, and agility.
Own problems end-to-end by identifying and implementing solutions, following through, and taking accountability for outcomes
Handle complex travel arrangements, including international travel, with contingency planning built in from the start.
Build and continuously improve the systems and processes that support the CEO's effectiveness, from how information flows, how decisions get tracked and followed through, to how his time is protected and prioritized.
Support special projects and initiatives on behalf of the CEO and leadership team.
Assist with board meeting preparation, digital presence, and other external-facing needs as they evolve.
Curate an exceptional VIP guest experience for external visitors, ensuring every touchpoint reflects our culture and leaves a lasting impression.
Handle light office and administrative tasks, including incoming mail, supply ordering, expense reporting for the CEO
Be available beyond standard hours when needed; a "can do" mindset and willingness to flex are essential.