Senior, Executive Assistant

Bridgestone Americas • Nashville, TN

44d • Onsite

About The Position

We are currently seeking a talented Senior Executive Assistant to join our Bridgestone Retail Operations team. This person will primarily support our President of Bridgestone Retail Operations located in Nashville, TN at the Bridgestone Tower. More about this role: Senior Executive Assistant The Senior Executive Assistant reports directly to the President and covers multiple Executive Leaders, ensuring they are focused on top priorities daily. This role includes managing complex schedules, facilitating high-level communications, and supporting key strategic initiatives. The Senior Executive Assistant serves as a trusted partner to the leadership team and ensures seamless operations through proactive planning and execution.

Requirements

• Experience: 5 years as an Executive Assistant with an associate or bachelor’s degree, or 5 years without a degree.
• Skills: Exceptional organizational, prioritization, and communication skills with demonstrated ability to handle complex tasks and tight deadlines.
• Tech Savviness: Advanced knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and collaboration tools (e.g., Slack, Zoom).
• Interpersonal Skills: Strong relationship building abilities with stakeholders at all levels, internally and externally.
• Problem Solving: Proven ability to anticipate needs, adapt to shifting priorities, and make informed decisions under pressure.
• Professionalism: Commitment to confidentiality, discretion, and delivering exceptional service
• Ability to travel as needed.

Nice To Haves

• Project coordination or event management experience.
• Experience crafting communications for both internal and external audiences.
• Demonstrated initiative and resourcefulness in problem solving and decision making.
• High availability and flexibility to support executive priorities as needed.

Responsibilities

• Calendar and Scheduling Management: Handle extensive scheduling, prioritize engagements, and synchronize with internal and external stakeholders to optimize executive time.
• Communication Coordination: Manage high level communications, including drafting and editing correspondence, preparing confidential materials, and overseeing email workflows.
• Meeting and Event Preparation: Prepare comprehensive briefing materials, meeting agendas, and follow-up actions to ensure leadership is well informed and prepared.
• Travel and Logistics: Strategically plan and coordinate complex travel arrangements, itineraries, and related documentation for business engagements.
• Financial and Vendor Management: Oversee light financial tasks, such as processing expense reports, purchase orders, and vendor communications.
• Information Management: Maintain organized, secure, and easily accessible digital files and records.
• Technology and Tools: Utilize advanced proficiency in Microsoft Office, project management tools, and collaboration platforms (e.g., Teams, Slack, Zoom) to drive efficiency.
• Project Coordination: Assist in planning and executing key projects, events, or initiatives, ensuring deadlines and objectives are met.
• Stakeholder Engagement: Act as a central point of contact, fostering positive relationships with internal teams, external partners, and other key stakeholders.
• Confidentiality and Discretion: Uphold the highest standards of confidentiality while managing sensitive information

Benefits

• A supportive and engaging onboarding experience to ensure a smooth transition into our team.
• The opportunity to develop and grow, through training and regular mentorship.
• Corporate Social Responsibility activities.
• A truly global, dynamic and challenging work environment.
• Agility and work/life effectiveness and your long-term well-being.
• A diverse and inclusive team.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree