Senior Executive Assistant to the President of DePuy Synthes
About The Position
Johnson & Johnson is recruiting for a Senior Executive Assistant to the President of DePuy Synthes. Johnson & Johnson announced plans to separate our Orthopedics business to establish a standalone orthopedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes. The Senior Executive Assistant to the President of DePuy Synthes provides high-level administrative support to the DePuy Synthes Chief Executive Officer, (CEO) and represents the Office of the CEO with professionalism. This role requires a full understanding of the functions, practices, procedures, and policies of an organization or major unit. Regular contact with the Johnson & Johnson Executive Committee Offices, BOD offices and senior management within and outside J&J and DePuy Synthes to provide or gather information often of a sensitive nature. Must possess the ability to anticipate the executive's needs and collect/prepare information for the executive. This role is required to think analytically, exercise sound judgment and discretion, independently assess and resolve complex situations, and maintain flexibility to respond to shifting priorities. It requires responding in place of the executive on routine and complex matters. Excellent verbal and written communication skills are required. Exhibits a high degree of flexibility while managing time-sensitive priorities within a fast-paced, high-intensity executive office. Acting as a key liaison between the CEO and internal/external stakeholders, the Executive Assistant ensures seamless execution of administrative and operational tasks, including complex calendar management, high-level meeting coordination, and intricate travel arrangements/itineraries. May provide direction/coordination of workflow to clerical support persons or other administrative coordinators. Success in this role demands excellent communication skills, sound judgment, and the ability to maintain accuracy and efficiency in a multifaceted environment.
Requirements
- High School diploma required; Associate degree preferred.
- Minimum 10 years of executive-level administrative support experience.
- Proven expertise in complex calendar management and travel coordination.
- Ability to partner effectively across all organizational levels.
- Demonstrated ability to maintain highly confidential information.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong knowledge of Ariba/e-Marketplace, Concur, travel systems, and Workday.
Nice To Haves
- Prior experience supporting the head of a major corporate function preferred.
- Experience supporting a Human Resources function is helpful but not mandatory.
- Experience in a complex, global, fast-paced environment preferred.
Responsibilities
- Serve as a primary point of contact for the CEO, fostering positive relationships across all levels of the organization.
- Collaborate with the Corporate Secretary’s office and Board of Directors assistants on scheduling and coordination.
- Handle complex and dynamic calendars with strong prioritization skills.
- Coordinate high-level meetings, including Executive Committee sessions, DePuy Synthes leadership meetings, and offsite events.
- Arrange intricate domestic and international travel and process expense reports promptly.
- Prepare and manage eMarketplace purchase orders and check requisitions.
- Use technology platforms (Zoom, Teams) to optimize virtual and in-person interactions.
- Support activities related to interview scheduling, hiring, and onboarding as needed.
- Maintain flexibility and anticipate changes to daily schedules with advanced organizational skills.
- Stay informed on company policies and procedures
- Handle confidential and critical information with discretion and integrity.
- Guide workflow for other administrative support when required.
Benefits
- Vacation –120 hours per calendar year
- Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
- Holiday pay, including Floating Holidays –13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
- Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
- Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
- Caregiver Leave – 80 hours in a 52-week rolling period
- 10 days Volunteer Leave – 32 hours per calendar year
- Military Spouse Time-Off – 80 hours per calendar year
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
