Senior Executive Assistant, PDESS

Outreach • Seattle, WA

5d • $125,000 - $140,000 • Hybrid

About The Position

We are searching for an exceptional Senior Executive Assistant to support our two executives over our technical teams: Chief Technology Officer and Chief Product Officer, who oversee engineering, product, design, security, support. A Senior Executive Assistant provides high-level administrative and operational support, managing the executive’s schedule, travel, and communications, while also acting as a liaison between the executive and other teams. If you thrive in fast-paced environments, enjoy problem-solving, love to collaborate with super-smart people, and are passionate about being organized - please read on! Location: We are looking to hire this position hybrid in Seattle, with 2-3 days/week in the office.

Requirements

• 5+ years of experience as an Executive Assistant, with at least 3 years supporting executives in a high-growth start-up environment.
• You have the ability to write and communicate on the behalf of leadership showing exceptional writing and verbal communication skills
• You’re eager, resourceful, and constantly put your problem-solving skills to the test
• Energetic is your baseline and you’re a fast learner. You get excited about and love solving puzzles and take pride in your work. You have a strong sense of urgency, the ability to anticipate needs, and exceptional follow-through at all times. You thrive in a fast-paced environment
• you strive for greatness, and know that teamwork is the way to get there. You’re a natural leader! You are able to demonstrate the ability to influence outcomes. You're able to work independently and as part of a team!
• You have a superior organizational aptitude and love the details while being able to be flexible
• you utilize the latest tools to make your work as efficient as possible. You have a natural curiosity for the tech industry, and want to be part of a highly energetic and passionate team about to make history.
• Proficient in Gmail/Google Suite
• BA/BS degree or equivalent experience
• Experience working with Engineering and Product strongly preferred!

Responsibilities

• Manage daily calendars and executive travel across multiple Global time zones - solving complex scheduling situations in a collaborative and team-oriented manner
• Preparing meeting agendas, materials, and minutes, and tracking action items
• Communicate directly and on behalf of the engineering, product, security, technical support teams both internally and externally (VIP stakeholders including customers, executive staff, vendors, and company-wide communications)
• Work with C-level leaders and tenured teams on business rhythms and events
• Execute special projects and project manage events, effectively partnering with cross-functional teams and managing deadline pressures while providing proactive updates
• Anticipating the leaders' needs, streamlining workflows, and identifying opportunities for improvement.
• Act as an effective barometer for incoming issues to determine levels of urgency and the appropriate courses of action in collaboration with other EAs and executive staff
• Maintaining records and files, including confidential information, and managing CRM data
• Processing and reconciling expenses accurately
• Prioritize conflicting needs while handling matters expeditiously with proactive follow-through
• Build strong relationships to establish and maintain credibility, trust, and confidence with executive staff and peers

Benefits

• Flexible time off
• 401k to help you save for the future
• Generous medical, dental, and vision coverage for full-time employees and their dependents
• A parental leave program that includes options for a paid night nurse, and a gradual return to work
• Infertility/ assisted reproductive services benefit
• Employee referral bonuses to encourage the addition of great new people to the team
• Snacks and beverages in the Office, along with fun events to celebrate
• Diversity and inclusion programs that promote employee resource groups like Outreach Women's Network, Latinx community, Outreach Black Connection, AAPI community, Pride/LGBTQIA+, Gender+, Disability Community, and Veterans/Military

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree