Senior Executive Assistant, PDESS

Outreach • Seattle, WA

4d • Hybrid

About The Position

Outreach is seeking an exceptional Senior Executive Assistant to provide high-level administrative and operational support to the Chief Technology Officer and Chief Product Officer. This role involves managing schedules, travel, and communications, and acting as a liaison between the executives and other teams. The ideal candidate thrives in fast-paced environments, enjoys problem-solving, collaborates well with others, and is highly organized.

Requirements

• 5+ years of experience as an Executive Assistant.
• At least 3 years supporting executives in a high-growth start-up environment.
• Exceptional writing and verbal communication skills.
• Resourceful and skilled in problem-solving.
• Fast learner with a strong sense of urgency and ability to anticipate needs.
• Exceptional follow-through.
• Ability to work independently and as part of a team.
• Superior organizational aptitude and attention to detail.
• Proficient in Gmail/Google Suite.
• BA/BS degree or equivalent experience.

Nice To Haves

• Experience working with Engineering and Product strongly preferred.

Responsibilities

• Manage daily calendars and executive travel across multiple Global time zones, solving complex scheduling situations.
• Prepare meeting agendas, materials, and minutes, and track action items.
• Communicate directly and on behalf of the engineering, product, security, and technical support teams internally and externally, including VIP stakeholders, vendors, and company-wide communications.
• Work with C-level leaders and tenured teams on business rhythms and events.
• Execute special projects and project manage events, partnering with cross-functional teams and managing deadline pressures.
• Anticipate leaders' needs, streamline workflows, and identify opportunities for improvement.
• Act as an effective barometer for incoming issues to determine urgency and appropriate courses of action.
• Maintain records and files, including confidential information, and manage CRM data.
• Process and reconcile expenses accurately.
• Prioritize conflicting needs while handling matters expeditiously with proactive follow-through.
• Build strong relationships to establish and maintain credibility, trust, and confidence with executive staff and peers.

Benefits

• Flexible time off
• 401k to help you save for the future
• Generous medical, dental, and vision coverage for full-time employees and their dependents
• A parental leave program that includes options for a paid night nurse, and a gradual return to work
• Infertility/ assisted reproductive services benefit
• Employee referral bonuses
• Snacks and beverages in the Office, along with fun events to celebrate
• Diversity and inclusion programs that promote employee resource groups

What This Job Offers

• Job Type: Full-time
• Career Level: Senior