Senior Executive Assistant

Coupang•Mountain View, CA

12h

About The Position

As a Senior Executive Assistant, you will provide comprehensive support for key executives across Coupang’s tech organization. This role is responsible for diverse administrative tasks from daily calendar and meeting management to strategic and special projects. The ideal candidate will be an organized self-starter that skillfully prioritizes and artfully juggles multiple demands with sound judgement and attention to detail. Candidate must demonstrate resourcefulness, timeliness, and ability to proactively anticipate needs with a minimum amount of direction in a fast-paced environment. Capable of working across organizations and with diverse personalities required. The ideal candidate will be an experienced Executive Administrative professional who is looking for their next big opportunity to grow & advance their career. They will be a fast learner with experience working with little to no guidance using sound judgement in a fast paced, goal-oriented, and ever-changing work environment. They will also have strong prioritization abilities to complete a high volume of complex tasks autonomously, and a history of establishing mechanisms to simplify or streamline processes and establish structure. The ideal candidate will be a detail-oriented planner with the demonstrated ability to communicate and respond effectively and efficiently while maintaining flexibility, a sense of humor, and most importantly grace under pressure.

Requirements

BA/BS Degree
Strong communication (written and verbal), detail-oriented, highly organized and ability to work across functions with executives (both internal & external)
Minimum of five years of administrative experience, in a fast paced environment
Minimum of five years experience in Microsoft Office Suite applications, Word, Excel, PowerPoint, and SharePoint, and Google Workspace
Strong written and verbal communications
Experience working globally for a large, tech, and/or start-up company
Capacity to work with different international time zones and overtime, as needed
Tech savvy - Excel skills and can learn new tools quickly

Nice To Haves

Demonstrated ability to organize, multi-task, and problem solve issues while managing competing priorities and commitments to deadlines.
Proven track record demonstrating ability to work effectively with minimal supervision.
Ability to quickly learn organizational structure and the objectives of the team.
High levels of integrity and discretion.
A terrific work ethic accompanied by an ever-positive, get-it-done attitude
History of creative problem solving, analytical skills, ability to work well collaboratively and under pressure
Experience creating and/or supporting presentation development for senior management
Highly proficient in organizing worldwide travel
Detail-oriented and ability to complete work assignments with a high degree of quality
Ability to manage multiple tasks and assist multiple team members at the same time

Responsibilities

Complex Calendar Management for Senior Director-level Executives requiring coordination across the company's international locations
Organizing, executing, and assisting with team activities (staff meeting, all-hands meetings, and team social events)
Coordination with EAs across international locations to schedule and manage multi-location meetings
Support key team initiatives, playing a part as a project coordinator. Duties may include: support with expanded staff meetings, meeting logistics (both internal and external), presentations, management of shared team information and resources on intranet/portals
Assist in coordination of travel arrangements and expense reporting for business travel including but not limited to booking flights, hotel and local transportation, providing agendas and itineraries, and arranging passport/visa requirements if necessary
Work on special projects
Event planning and coordination