Senior Executive Assistant

The Walt Disney Company•Glendale, CA

14d•$95,500 - $128,000•Onsite

About The Position

Walt Disney Imagineering is the creative force behind Disney's theme parks, resorts, attractions, and cruise ships worldwide. Imagineers combine storytelling, art, science, and technology to create immersive experiences. This role provides administrative support to the President & Chief Creative Officer, acting as a primary contact for communication and representing the executive internally and externally. The Senior Executive Assistant will manage the executive's complex calendar, coordinate meetings, plan travel, and prepare presentations, all while maintaining the highest degree of confidentiality, integrity, and judgment. This role requires a proactive partner who understands the executive's business priorities and key constituents to anticipate needs and leverage company resources. The position reports to the President & Chief Creative Officer for Walt Disney Imagineering/Disney Experiences and is a Full-Time role based in Glendale, California.

Requirements

Proven administrative experience supporting senior level executives in a fast-paced, highly complex, project-driven environment within the entertainment industry.
Demonstrated exemplary planning and organization skills – able to set priorities, manage competing demands, meet deadlines, and change course of action quickly where needed.
Demonstrated ability to be proactive and anticipate administrative needs, to be self-motivated and to make independent decisions.
Proven ability to communicate efficiently and effectively through demonstrated strong verbal, written and interpersonal skills.
Strong relationships across the segment and enterprise that help drive efficiency in managing scheduling issues, problem solving, and creating positive outcomes.
Positive team player with an enthusiastic attitude, positive outlook, creative problem-solving skills, and strong service orientation – to go the extra mile without being asked.
Complete reliability handling confidential, often highly sensitive information, and good judgment in the handling of issues.
Strong proficiency with computers, phones and office equipment including Microsoft 365 Office programs, SAP, Concur, as well as the ability to learn new technologies and applications for MAC, iPhone and iPad.
Proven experience with Video Teleconferencing (VTC) equipment and applications.

Nice To Haves

Experience working within The Walt Disney Company, with a broad understanding of its business units and disciplines.
Experience working in the entertainment industry supporting CEOs & senior level executives.
Presentation skills (Power Point, Keynote, Adobe suite).

Responsibilities

Perform administrative duties including screening and routing phone calls, scheduling meetings requiring significant coordination and follow-up, managing calendars, maintaining filing systems, and ensuring timely and effective communication.
Understand current priorities to strategically direct activities (phone calls, emails, requests).
Review the executive’s schedule to build-in time for strategy and planning, as well as travel between meetings.
Prepare for meetings including setup for large presentations/video conferences with multiple sites and time zones.
Manage the planning, coordination, and execution of global business travel, including trip logistics and itinerary, meeting coordination, and remote support when the executive is out of the office.
Interface directly with other senior executives and their support teams both internally and externally.
Handle extremely confidential, sensitive information.
Draft letters and emails on behalf of the leader.
Provide additional office support such as ordering supplies, processing purchase orders, and processing SAP workflow requirements (including travel invoices).
Assist with any special projects and other related duties as needed, including sourcing publicly available research on key opportunities/potential projects.