Senior Executive Assistant

ANDREWS FEDERAL CREDIT UNION•Suitland, MD

19d•Onsite

About The Position

The Senior Executive Assistant provides administrative support to various members of the Executive Staff, including the President/Chief Executive Officer, Senior Vice Presidents, Vice Presidents, and Chief of Staff. The role supports Executive Management and Board/Committee meetings and related administrative, travel, records, and communications needs. The position is based at Headquarters in Suitland, Maryland, and is full-time.

Requirements

High school diploma, GED, or equivalent.
Five years of secretarial or administrative experience.
Strong PC skills, including word processing and spreadsheets.
Excellent organizational, verbal, and written communication skills.
Ability to maintain confidentiality.
Ability to work extended hours and travel, which may include weekends and evenings.
Ability to sit for extended periods.
Ability to lift presentation materials and office supply orders weighing approximately 15 pounds.

Responsibilities

Produce letters, memorandums, reports, charts, packets, and graphs as directed.
Take, transcribe, and/or review minutes for Executive Management and Board/Committee meetings.
Coordinate meeting invitations, setup, and catering for Executive Management and Board/Committee meetings as needed.
Coordinate Board/Committee member travel to offsite conferences and other events.
Organize receipts and file expense reports as needed for Executive Management and Board Committee members.
Maintain Corporate Visa Card records and oversee card reissuance as required.
Compile and upload Committee Decks, Board Packages, and Planning Conference packets.
Proofread outgoing correspondence.
Maintain office files.
Prepare, copy, and send check requests as needed.
Open and sort Executive Department mail.
Answer and screen incoming calls.
Maintain Andrews Federal Credit Union’s Events’ Calendar.
Greet visitors to the Executive area.
Remain cognizant of and adhere to Andrews Federal policies and procedures and regulations pertaining to the Bank Secrecy Act.
Attend work regularly and according to schedule, limiting absences in accordance with personnel policies regarding leave usage.
Partner with the Executive Assistant to the CEO to oversee and maintain the Board Portal and ensure documents are appropriately uploaded and archived.
Interact professionally with co-workers, supervisors, members, and outside contacts, projecting a positive image of the department and Andrews Federal.
Perform other duties as assigned.