Senior Executive Assistant

Amgen•Mississauga, ON

17d•Hybrid

About The Position

Join Amgen’s Mission of Serving Patients. At Amgen, our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases, focusing on Oncology, Inflammation, General Medicine, and Rare Disease. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines. Our award-winning culture is collaborative, innovative, and science based. This vital role provides administrative support to Leadership Team (LT) members, with additional LT functional support priorities to be determined. The Senior Executive Assistant will perform duties including managing calendars, scheduling meetings, booking travel, expense reporting, composition of correspondences, formatting documents and presentations, and providing leadership through collaborative efforts with Administrative Coordinators. The role also involves processing accounting requests, tracking budgets, acting as meeting secretary for the Management Team, handling confidential documents, supporting Facilities administration, organizing company events, and providing special projects support. Additionally, the position offers HR support such as purchase order and vendor setup, invoice processing, and logistical support for HR meetings. Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.

Requirements

Computer skill proficiency in Microsoft Excel, Word, Power Point, and MS Teams
Fluency in English, both in oral and written communication
Thorough and accurate attention to detail in day-to-day activities

Nice To Haves

5+ years of executive admin support experience in Pharmaceutical/Biotech industry
Bachelors Degree
Ability to handle confidential information with integrity and discretion
Demonstrated leadership and strong collaboration with Administrative colleagues within the company
Lead and/or participate in administrative continuous improvement activities in order to simplify the work
Advise partners on the best way of conducting administrative tasks
Administer and be a SME of essential IS/IT administrative systems to increase efficiency in day to day work, including meeting technology, SharePoint Online, etc.
Demonstrated advanced proficiency across a broad range of administrative tools, processes and procedures
Ability to exercise considerable discretion, judgment, tact and diplomacy
Demonstrated ability to take the initiative to respond to rapidly changing priorities
Ability to work independently with only general guidance
Excellent time management and organizational skills
Excellent interpersonal and communication skills as demonstrated by the ability to work effectively with others at all levels of the organization and externally
Previous experience working with Sales and Marketing, Medical, HR, Facilities and Finance teams
Bilingual (English/French)

Responsibilities

Perform all duties of an Executive Assistant, including managing calendars, scheduling meetings with internal and external partners, booking travel, expense reporting, composition of correspondences, formatting documents and presentations
Provide leadership through collaborative efforts with Administrative Coordinators across Amgen Canada
Process accounting requests; check requests, create POs and new vendor set up
Track relevant budgets, invoices, accruals and reconciliation with finance
Assist with meeting logistics, developing meeting agendas, minutes and maintaining internal portals for Management Team
Responsible for preparing required documents pre-meeting and post-meeting follow-ups
Handle and prepare documents of a highly confidential and sensitive nature, execute consistent and precise follow-up by ensuring issues are resolved and projects completed in a timely manner
Play a supportive role in Facilities administration
Organize company events with the input from the Corporate Affairs Lead and GM, as requested
Special projects support required by Management Team
Execute tasks with an understanding of company compliance standards and policies
Purchase Order and vendor setup, invoice processing and payment support for HR
Coordinate logistical support for HR meetings