Senior Executive Assistant to the CEO

Job Duck

1d•Remote

About The Position

Job Duck is hiring a virtual Senior Executive Assistant to the CEO. We're a team of driven individuals passionate about connecting businesses with top-tier international and home-based professionals. We're building something big here, aiming to be the largest recruitment and staffing firm in the United States for this specialized talent pool, and we're looking for someone who wants to be a part of that journey. Our culture is built on five core values that guide everything we do: Attack the Day, Be Incredible, Complete the Job, Dream Big, and Excuse-Free Attitude. We are seeking a highly organized, proactive, and resourceful Senior Executive Assistant to the CEO to provide dedicated support to a dynamic executive at Job Duck. In this role, you will serve as a trusted partner responsible for managing priorities, protecting the CEO's time, and ensuring daily operations run efficiently. You will play a critical role in coordinating schedules, managing communications, facilitating meetings, conducting research, and supporting both strategic and administrative initiatives. The ideal candidate thrives in a fast paced environment, anticipates needs before they arise, and demonstrates exceptional professionalism, discretion, and sound judgment. If you enjoy creating structure, solving problems independently, and making a meaningful impact behind the scenes, this opportunity is for you. This is a home-based position. Job Duck helps talented individuals work remotely for US-based companies.

Requirements

2+ years of experience as an Executive Assistant, Administrative Assistant, or similar administrative support role
Experience supporting a senior executive, founder, or leadership team
Experience coordinating travel arrangements and managing complex calendars
Proficiency in Microsoft Office Suite, Zoom, Microsoft Teams, Calendly
Excellent written and verbal communication skills
Strong organizational and time management abilities
Ability to prioritize multiple tasks in a fast paced, fast changing environment
Ability to work independently with little to no supervision
High level of confidentiality and professional judgment
Comfortable performing research and handling executive support tasks
Strong attention to detail and follow through
Executive Support
Calendar Management
Email Management
Meeting Coordination
Travel Coordination
Administrative Support
Research and Information Gathering
Written Communication
Verbal Communication
Time Management
Organization and Planning
Task Prioritization
Professional Judgment
Proactive Mindset
Resourcefulness
Professionalism
Accountability
Relationship Management
Ability to Work Independently