Senior Executive Assistant, People & Culture

Vancity • Vancouver, BC

3d • Hybrid

About The Position

As a Senior Executive Assistant to the Chief People Officer (CPO), you will serve as a trusted partner to a key member of the Executive Leadership Team, providing high-level administrative, operational, and strategic support. Operating within a dynamic and highly regulated financial services environment, you require sound judgment, discretion, and the ability to manage competing priorities with precision. You will play a critical role in enabling the effectiveness of the CPO and the broader People & Culture function by ensuring seamless coordination, strong stakeholder management, and operational excellence. This is a Permanent, Full-time role based at our Vancity Head Office. This role will require you to predominantly work in-office five days a week, with some flexibility to work from home from time to time.

Requirements

• 5-10 years of experience supporting senior executives, preferably within a larger or regulated organization
• Experience supporting C-Suite or executive leadership teams
• Advanced proficiency in Microsoft Office Suite and collaboration tools
• Strong experience in calendar management, executive coordination and document preparation
• Experience within financial services or a similarly complex environment

Nice To Haves

• A trusted executive partner – You anticipate needs, manage competing priorities with confidence, and enable senior leaders to operate effectively at an executive and Board level.
• Discreet and grounded in sound judgment – You handle highly sensitive information with integrity, professionalism, and care.
• A strong relationship builder – You communicate clearly and build trust with stakeholders at all levels, acting as a reliable internal and external liaison.
• Operationally excellent and detail-oriented – You manage complex calendars, processes, and documentation with precision, efficiency, and attention to detail.
• Proactive and solutions-focused – You take initiative, remove barriers, and implement practical solutions in a fast-paced, evolving environment.

Responsibilities

• Partnering closely with the Chief People Officer by anticipating needs and proactively managing complex schedules, priorities, and commitments
• Coordinating executive calendars, leadership meetings, and enterprise forums to ensure alignment with organizational priorities and key stakeholders
• Preparing high-quality correspondence, presentations, briefing materials, and reports to support executive and Board-level decision-making
• Acting as a primary point of contact for internal and external stakeholders, exercising professionalism, discretion, and sound judgment at all times
• Managing highly sensitive and confidential People & Culture information, including executive talent discussions, labour relations matters, and organizational changes
• Supporting Board and Executive Committee engagement through the coordination of materials, logistics, and follow-up actions
• Coordinating People & Culture initiatives by tracking timelines, deliverables, and action items to ensure timely execution and follow-through
• Organizing leadership meetings, offsites, and team forums by developing agendas, preparing materials, and documenting outcomes and minutes
• Enhancing operational efficiency by maintaining organized documentation systems, managing budgets and expenses, and supporting procurement and vendor coordination
• Building strong relationships across the organization while contributing to a collaborative, responsive, and continuously improving People & Culture team

Benefits

• Competitive rewards and benefits
• Flexible benefit packages that can be tailored annually
• 3-4 weeks of vacation per year, with additional days earned over time
• 2 extra stat holidays, plus care days for personal or family illness
• Health and dental benefits begin on your hire date, with three levels of coverage to choose from
• Defined Benefit Pension

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed