Senior Executive Administrator

Jord BioScience • Saint Paul, MN

7d • Onsite

About The Position

Jord BioScience is seeking a detail-oriented, collaborative strategic partner for the role of Senior Executive Administrator. This position will support the CEO and senior leadership team with administrative excellence, including scheduling prioritization, communication management, select bookkeeping/payroll and office management responsibilities, and execution of strategic initiatives. The Senior Executive Administrator will report to the CEO and will bring strong judgment, discretion, organization, and follow-through in a fast-paced scale-up environment. The ideal candidate is proactive, detail-oriented, collaborative, and comfortable helping a growing company operate with discipline and clarity.

Requirements

• Proven, 3-5 years’ experience as administrative coordinator, executive assistant, financial or HR specialist, or relevant role supporting a senior leader in a fast-paced business environment
• Excellent interpersonal skills with strong focus on teamwork and connecting others, and desire to work with a diversity of individuals at all organizational levels
• Exceptional verbal and written communication skills, including preparing correspondence, presentations, reports, and meeting materials
• Excellent organizational, scheduling, multi-tasking, and creative problem-solving skills with strong attention to detail and ability to achieve results on-time and of high quality
• Good judgement and professionalism with the ability to make timely and sound decisions with general direction and minimal guidance
• Strong business acumen and drive for managing multiple projects’ workflow execution, balanced with an ability to tolerate risk, ambiguity, and changing priorities
• Advanced Microsoft Office skills, and an ability to adapt and become familiar with new programs and software; experience with teleconferencing and productivity tools that facilitate remote/hybrid work, as well as experience with payroll and expense reporting programs are critical for success in this role
• Versatility, flexibility, and enthusiasm to work collaboratively in a fast-paced startup/scale-up environment

Nice To Haves

• Bachelor's degree in business, administration, or related field is preferred, or an associate’s degree in a comparable area with considerable experience relevant to a startup/scale-up company environment
• Experience in commercial agriculture, biologicals, life sciences, and/or a startup/scale-up environment is preferred

Responsibilities

• Build and lead daily operations for the office of the CEO, including assessing and prioritizing incoming requests and inquiries to the CEO, exercising judgement and discretion in handling requests, assigning prioritization, and ensuring calendar is aligned with organizational priorities
• Manage scheduling, travel arrangements, and expense reporting for company executives
• Prepare, review, and send communications/professional correspondence on behalf of CEO as assigned; prepare presentations, proposals, and reports with senior leaders and maintain appropriate records and files
• Support office operations and administrative processes, including coordination of supplies, mail, shipping, file and information management, expense report coordination, payroll administration, and selected monthly bookkeeping activities under the direction of the CFO
• Organize, prepare for, and execute leadership team meetings, including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes
• Proactively follow up on projects and action items
• Actively promote cross-functional collaboration and communication
• Support people-leaders with key HR administration, including employee records, organizational charts, role descriptions, onboarding coordination, policy documentation, and performance review planning
• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues; ensure compliance with company policies
• Perform other related duties as assigned by management

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree