Executive Administrator

Cushman & Wakefield • New York, NY

9d • Onsite

About The Position

Cushman & Wakefield’s New York Midtown office is seeking an experienced c-suite Executive Administrator to support NYC’s senior management and brokerage professionals with all administrative and strategic initiatives. In office attendance required 4-5 days.

Requirements

• Experienced c-suite Executive Administrator

Responsibilities

• Assist managing complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner.
• Provide oversight and guidance, organize, and prioritize critical issues.
• Anticipate needs and undertake necessary actions to produce effective results timely.
• Manage and organize complex calendars such as meetings, agendas, lunch arrangements and travel plans; work around scheduling conflicts and keep executives on schedule.
• Assist in planning and coordinating complex travel arrangements.
• Manage email correspondence for executives promptly. Reply and draft responses, print attachments, follow up on actions, flag urgent messages and file in appropriate folders.
• Respond promptly and execute brokerage agreements upon approval.
• Update and maintain contacts, telephone numbers and email addresses.
• Answer and screen all incoming calls to executives.
• Manage expenses and charitable contributions, track payments and reimbursements.
• Support executives’ community and industry activities and events.
• Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials.
• Assist with drafting communications on behalf of executives.
• Assist executives with maintaining CRM system.
• Assist maintaining social media to drive local market brand awareness and engagement.
• Assist with maintaining floor plans.
• Support in collaboration with local team on internal and external events as required.
• Ensure that education, credentials and licensing of staff is current.
• Greet and direct all visitors and order meeting food and beverage.
• Provide PTO & sick time off coverage for other brokerage support professionals.
• Provide front desk coverage for PTO, sick time and when needed.
• Provide adhoc personal assistant support to executives.
• Perform additional duties as assigned.

Benefits

• health insurance
• vision insurance
• dental insurance
• flexible spending accounts
• health savings accounts
• retirement savings plans
• life insurance
• disability insurance programs
• paid and unpaid time away from work

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed