Senior Executive Administrative Assistant

Cynet Systems • Austin, TX

1d

About The Position

The Senior Executive Administrative Assistant coordinates and oversees administrative duties for specific groups, including director-level support. The role includes project coordination, calendar and meeting management, travel, purchasing goods and services, report preparation, and expense reporting. The ideal candidate is experienced in complex and diverse environments, interacts comfortably with employees at all levels, and demonstrates strong organization, multitasking, confidentiality, independent decision-making, and proactive support of executive priorities.

Requirements

• Bachelor's degree or equivalent level of experience.
• Strong organizational and communication skills.
• Ability to work independently and as part of a team.
• Ability to use office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, and SAP.
• Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action.
• Strong multitasking skills.
• Demonstrated judgment and initiative, with flexibility and responsiveness.
• High level of confidentiality and ability to gather information and make decisions independently.

Nice To Haves

• Direct work experience supporting executive-level engineering leaders.
• Experience providing administrative support at a senior level.
• Significant experience navigating a complex, diverse environment.

Responsibilities

• Coordinate and prioritize executive calendars, meetings, and appointments.
• Manage and coordinate travel schedules and reservations.
• Prepare and submit expense reports.
• Order and maintain office supplies, laptops, and other team items.
• Support purchase order transactions and liaise with supplier relations.
• Assist with tasks such as driving issue resolution, creating information repositories, and building charts and spreadsheets.
• Prepare responses and correspondence.
• Direct inquiries or issues to relevant staff members.
• Assist the team with facilities or company-policy questions.
• Collaborate proactively with the team and people outside the team.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior