Senior Executive Administrative Assistant ( Hybrid- NYC)

Broadridge•New York, NY

64d•Hybrid

About The Position

The Senior Executive Administrative Assistant provides high-level administrative and secretarial support to two senior executives. This role is responsible for managing calendars, coordinating meetings and travel, preparing correspondence and presentations, and ensuring the smooth day-to-day operation of the executive office. The ideal candidate is highly organized, thrives in a fast-paced environment, demonstrates strong attention to detail, and is comfortable managing multiple priorities and workflows simultaneously. This position requires regular attendance at our New York City office.

Requirements

High school diploma required
Minimum of 5 years of administrative assistant experience, preferably supporting senior-level executives.
Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint, as well as other business productivity tools.
Proficiency with calendar management tools, including Outlook Calendar.
Excellent written and verbal communication skills, with the ability to interact effectively across all levels of the organization.
Strong customer service skills demonstrated by a high level of professionalism, discretion, and confidentiality.
Proven ability to manage confidential information with sound judgment and discretion.
Strong organizational, time-management, and multitasking skills, with exceptional attention to detail and accuracy.
Demonstrated ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
Ability to work independently while maintaining a high level of accuracy and attention to detail.
Strong critical thinking and analytical skills.

Nice To Haves

Associate degree preferred
Experience supporting multiple executives simultaneously.
Strong problem-solving and decision-making abilities.
Ability to identify urgent matters and respond appropriately.
Professional demeanor and strong interpersonal skills.
Highly dependable, resourceful, and adaptable in a fast-paced environment.

Responsibilities

Provide executive-level administrative and secretarial support to the Chief Growth and Strategy Officer, ensuring seamless day-to-day operations.
Manage complex executive calendars, including scheduling appointments, meetings, and daily office activities.
Review, research, prioritize, and route incoming correspondence; draft responses and initiate communications as appropriate.
Coordinate meetings by scheduling conference rooms, arranging conference calls, confirming attendees, coordinating catering, and ensuring audiovisual and presentation equipment is fully functional and prepared.
Attend meetings as needed to take minutes, transcribe notes, and distribute clear, timely meeting summaries.
Arrange detailed travel logistics, including transportation, lodging, and itineraries, and prepare and submit expense reports.
Develop and edit presentations, reports, and other business documents using Microsoft PowerPoint, Excel, and related software.
Gather and analyze information to support executive decision-making and improve office efficiency.
Utilize AI-powered and document automation tools to support the business and document summarization, while maintaining data privacy and confidentiality standards.
Coordinate onboarding activities for new team members, including IT equipment setup, system access, and first-day logistics.
Support cross-functional business initiatives and special projects as assigned.
Maintain strict confidentiality when handling sensitive information, communications, and executive matters.
Perform additional duties as assigned to meet the ongoing needs of the role.