Senior Event Planner - Deloitte University

Deloitte•Westlake, TX

4d•Onsite

About The Position

This position is responsible for the strategic planning and execution of Deloitte meetings including at Deloitte University (DU) and offsite locations. These meetings require advanced meeting planning expertise and demand a significant amount of interaction and communication with senior leadership as well as internal stakeholders. As a Specialist, Meeting and Event Management on the National Planning team, you will be responsible for supporting the strategy, planning, and execution of Deloitte meetings and events at Deloitte University and offsite venues.

Requirements

Ability to work independently and collaborate as part of a team
Effective written and verbal communication skills
Meticulous attention to detail and quality of work product
Ability to build and sustain professional relationships
Ability to lead projects or workstreams
Ability to manage and prioritize multiple tasks in a fast-paced and dynamic environment
Strong interpersonal skills and professional demeanor
Ability to meet deadlines
Ability to provide clear guidance to others
5+ years of experience contracting, organizing, and managing logistical aspects of meetings and events
High school diploma
Experience using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Experience developing meeting specifications, managing vendor contracts, and supporting invoice processing or reconciliation
Ability to travel 25%, on average, based on the work you do and the clients and industries/sectors you serve.
Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Nice To Haves

Bachelor of Arts or Bachelor of Science degree
Advanced experience using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Experience using hotel management software, including Delphi, Daylight, CI/TY, or Infor
Experience supporting meetings and events involving senior leaders
Experience managing room blocks, venue utilization, or attrition planning

Responsibilities

Lead end-to-end planning and execution of meetings and events, aligning logistics, timelines, and deliverables to sponsor objectives and firm protocols.
Serve as the primary point of contact for meeting sponsors and coordinate across sourcing, scheduling, registration, office operations, venues, and vendors.
Develop and manage detailed meeting specifications, budgets, room utilization plans, and onsite support requirements for assigned programs.
Administer vendor and venue contracts, review and prepare invoices, and complete post-meeting reporting and reconciliation.
Support multiple concurrent programs, including meetings involving senior leaders and client-facing stakeholders, while providing consultative communication and issue resolution throughout the event lifecycle.