Event Planner
About The Position
As a key representative of Space Foundation’s brand, the Event Planner is responsible for planning, coordinating, and executing all Space Foundation events and conferences. This role ensures that events maintain the Foundation's standards and protocols, particularly when attended by high-profile figures such as Board Members, the CEO, visiting dignitaries, political leaders, and media-attracting guests. The Event Planner handles logistics related to venue selection, entertainment, contracts, technology, transportation, and catering, while also possibly acting as a host or escort for special guests. The role involves moderately complex to less complex tasks and offers guidance to less experienced team members on routine issues.
Requirements
- Bachelor’s degree in hospitality or related field.
- Minimum of 6 years of association, non-profit or corporate event planning experience.
- CMP Certification.
Nice To Haves
- Experience in event production or related fields is preferred.
- Experience working with all levels of management is preferred.
- Project management experience is preferred.
Responsibilities
- As event lead or supporting the Senior Event Planner, create exceptional experiences that reflect Space Foundation’s brand and adhere to all standards.
- Ensure events meet objectives and deliver a superior audience experience.
- Develop detailed project plans for moderately complex events.
- Manage timelines, ensuring deadlines and deliverables are met within budget.
- Oversee on-site event logistics, production schedules, and timelines.
- Negotiate contracts with service providers, such as hotels and AV vendors, up to $2,500.
- Conduct client meetings to understand their needs and provide event execution guidance aligned with Space Foundation’s brand standards.
- Provide recommendations for event themes, room setups, staging, venue selection, food & beverage, logistics, and entertainment.
- Proactively address and advise on potential execution issues.
- Partner with third-party vendors to ensure their services meet Space Foundation’s protocols and brand standards.
- Participate in vendor selection, evaluate their performance, and ensure contract adherence.
- Collaborate with internal teams.
- Perform additional tasks as assigned.
Benefits
- Medical, dental, and vision insurance
- Employer-paid basic life and AD&D coverage
- Short- and long-term disability insurance
- 401(k) plan with employer contribution
- Paid holidays and generous paid time off
- Access to employee assistance program (EAP)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
