Senior Equity Administrator

CHAOS Industries•El Segundo, CA

13d•Onsite

About The Position

CHAOS Industries is hiring an Equity Administrator to own the day-to-day administration of its equity programs as the company scales. The role sits on the People team and partners closely with Legal, Finance, outside counsel, and auditors. It is a hands-on position focused on maintaining an accurate, compliant, and audit-ready cap table and supporting equity activity at a late-stage, Series D private company. The administrator will manage equity plans and cap-table records; support financing rounds, corporate transactions, tender offers, and liquidity programs; prepare stock-based compensation and tax-related reporting; and respond to employee questions about equity. The role also involves documenting and improving processes, controls, and data integrity. CHAOS describes itself as founded in 2022, headquartered in Los Angeles, and operating offices in Washington, D.C., San Francisco, San Diego, and London, with more than 500 employees across five global offices.

Requirements

3–5 years of equity administration experience, including at least some experience at a venture-backed or privately held company.
Hands-on experience managing a private-company cap table and equity plans on a platform such as Carta, Shareworks, Ledgy, or Pulley.
Direct experience supporting at least one preferred financing round and at least one tender offer or structured secondary transaction.
Working knowledge of stock-option mechanics, including ISOs vs. NSOs, early exercise, and 83(b) elections; 409A valuations; Rule 701; Section 16 basics; and ASC 718 stock-based compensation accounting.
Advanced Excel or Google Sheets skills, including pro forma and waterfall modeling, and strong data-reconciliation habits.
Exceptional attention to detail and discretion when handling confidential compensation and ownership information.
Clear written and verbal communication skills, including the ability to explain complex equity concepts to employees at all levels.
Collaborative, service-oriented mindset and comfort working across Finance, Legal, People, and external advisors.

Nice To Haves

Certified Equity Professional (CEP) designation or progress toward it.
Experience with international equity grants and mobile-employee tax considerations.
Exposure to IPO readiness, transfer agent onboarding, or public-company equity administration.
Familiarity with ESPP design and administration.
Experience integrating ERP or HRIS systems, such as NetSuite, Workday, or Rippling, with equity platforms.

Responsibilities

Administer equity incentive plans, including stock options, RSUs, early-exercise and restricted stock awards, and any ESPP or executive programs.
Process grants, exercises, cancellations, forfeitures, repurchases, and transfers in the equity platform; maintain grant documentation and board approvals.
Track vesting schedules, expiration dates, post-termination exercise windows, and plan share reserve availability; manage equity-related employee onboarding and offboarding.
Coordinate 409A valuations, confirm grants are priced at or above fair market value, and track ISO/NSO limits and ISO $100K rule compliance.
Maintain and regularly reconcile the fully diluted cap table with the stock ledger and legal records, including common and preferred stock, options, warrants, SAFEs, and convertible notes.
Prepare pro forma cap tables and waterfall analyses for management, board, and investor requests.
Maintain stockholder records, stock certificates or book-entry records, and transfer restrictions, including ROFR, co-sale, and lock-up provisions.
Support preferred equity financings by modeling ownership, preparing closing cap tables, issuing securities, and updating the equity platform with outside counsel.
Process SAFE and convertible-note conversions, option pool increases, and associated board and stockholder approvals.
Assist with secondary transactions, M&A diligence, and IPO-readiness workstreams.
Help plan and execute tender offers and secondary liquidity programs, including eligibility analysis, participant communications, offer documentation, platform setup, proration, and settlement.
Coordinate with Legal, Tax, Payroll, and third-party providers on withholding, reporting, and funds flow for tender offer transactions.
Prepare monthly and quarterly ASC 718 stock-based compensation reports, including expense, forfeitures, and disclosures, and support the close process.
Support payroll on taxable events and manage year-end tax reporting, including Forms 3921 and 3922 and 83(b) election tracking.
Prepare Rule 701 compliance analyses and support Form D, blue sky filings, and other securities-law deliverables with outside counsel.
Serve as the primary contact for equity-related external-auditor requests and support internal controls over equity data.
Respond to employee questions about grants, vesting, exercising, and taxes; help create education materials, FAQs, and onboarding sessions.
Document and continuously improve equity processes, controls, and data integrity as the company scales.