Senior Equity Administrator

CHAOS Industries•El Segundo, CA

13d•$105,000 - $145,000•Onsite

About The Position

CHAOS Industries is hiring an Equity Administrator to own day-to-day administration of its equity programs and maintain an accurate, compliant, audit-ready cap table as the company grows. The role sits on the People team and partners closely with Legal, Finance, outside counsel, and auditors. It is a hands-on position for someone with private-company equity administration experience and knowledge of option grants, 409A valuations, tender offers, and preferred financings. The administrator will manage equity plans and transactions, maintain capitalization and corporate records, support fundraising and liquidity events, prepare equity-related accounting and tax reports, and respond to employee questions. The role also includes documenting and improving processes, controls, and data integrity as the company scales.

Requirements

3–5 years of equity administration experience, including at least some experience at a venture-backed or privately held company.
Hands-on experience managing a private-company cap table and equity plans on a platform such as Carta, Shareworks, Ledgy, or Pulley.
Direct experience supporting at least one preferred financing round and at least one tender offer or structured secondary transaction.
Working knowledge of stock option mechanics, including ISOs versus NSOs, early exercise, and 83(b) elections; 409A valuations; Rule 701; Section 16 basics; and ASC 718 stock-based compensation accounting.
Advanced Excel or Google Sheets skills, including pro forma and waterfall modeling, and strong data reconciliation habits.
Exceptional attention to detail and discretion when handling confidential compensation and ownership information.
Clear written and verbal communication skills, including the ability to explain complex equity concepts to employees at all levels.
Collaborative, service-oriented mindset and comfort working across Finance, Legal, People, and external advisors.

Nice To Haves

Certified Equity Professional (CEP) designation or progress toward it.
Experience with international equity grants and mobile-employee tax considerations.
Exposure to IPO readiness, transfer agent onboarding, or public-company equity administration.
Familiarity with ESPP design and administration.
Experience with ERP/HRIS integrations with equity platforms, such as NetSuite, Workday, or Rippling.

Responsibilities

Administer equity incentive plans, including stock options, RSUs, early-exercise and restricted stock awards, and any ESPP or executive programs.
Process grants, exercises, cancellations, forfeitures, repurchases, and transfers in the equity platform; maintain grant documentation and board approvals.
Track vesting schedules, expiration dates, post-termination exercise windows, and plan share reserve availability; manage equity aspects of employee onboarding and offboarding.
Coordinate 409A valuations, ensure grants are priced at or above fair market value, and track ISO/NSO limits and ISO $100K rule compliance.
Maintain the fully diluted capitalization table and reconcile it regularly to the stock ledger and legal records.
Prepare pro forma cap tables and waterfall analyses for management, board, and investor requests.
Keep stockholder records, stock certificates or book-entry records, and transfer restrictions current and enforceable.
Support preferred equity financings by modeling pro forma ownership, preparing closing cap tables, issuing new securities, and updating the platform with outside counsel.
Process conversions of SAFEs and convertible notes, option pool increases, and related board and stockholder approvals.
Assist with secondary transactions, M&A diligence, and IPO-readiness workstreams.
Help plan and execute company-sponsored tender offers and secondary liquidity programs, including eligibility analysis, participant communications, offer documentation, platform setup, proration, and settlement.
Coordinate with Legal, Tax, Payroll, and third-party providers on withholding, reporting, and funds flow for tender offer transactions.
Prepare monthly and quarterly ASC 718 stock-based compensation reports, including expense, forfeitures, and disclosures, and support the close process.
Support payroll on taxable events and manage year-end tax reporting, including Forms 3921 and 3922 and 83(b) election tracking.
Prepare Rule 701 compliance analyses, support Form D and blue sky filings, and provide other securities-law deliverables with outside counsel.
Serve as the primary point of contact for equity-related external auditor requests and support internal controls over equity data.
Respond to employee questions about grants, vesting, exercising, and taxes; help build education materials, FAQs, and onboarding sessions.
Document and continuously improve equity processes, controls, and data integrity.