Senior EHS Administrative Assistant

DPR•Silicon Valley, CA

About The Position

At DPR, roles and responsibilities are more than describing a job title—they are a commitment to building great things together. The job description(s) below defines core responsibilities and the scope of the role and is a starting point. Every employee is expected to lead from where they are, take ownership of outcomes, and always act in the best interest of the team, customer, project and organization. As a purpose-driven organization on a journey to be most admired, we rely on trust, shared leadership, open communication, disciplined action and a deep respect for the individual to drive exceptional performance. Success is not just about what we build, but who we build and how we build it: with integrity, enjoyment, uniqueness and an ever-forward mindset. Job Summary: Supports seamless administrative operations by proactively managing moderately complex schedules, communications, and logistics to enable leaders and colleagues to focus on strategic priorities. Anticipates needs and resolves advanced administrative challenges, ensuring a high level of accuracy, confidentiality, and professionalism in all interactions. Drives continuous improvement by identifying opportunities to optimize administrative workflows and implementing leading practices. Optimizes business support processes and establishes leading practices for administrative operations, ensuring alignment with organizational standards and strategic objectives. Maximizes team effectiveness by proactively identifying emerging and reviewing forward-thinking solutions to remove barriers and drive continuous improvement.

Requirements

High School Diploma/GED or equivalent experience required.
4 - 6 years of experience in administrative support or a related field required.

Nice To Haves

Certified Administrative Professional (CAP) certification preferred.

Responsibilities

Manages sensitive information and correspondence with discretion, maintaining confidentiality and professionalism at all times.
Coordinates moderately complex tasks including calendars, meetings, and travel arrangements, ensuring efficient use of time and resources.
Prepares, reviews and edits standard and non-standard documents, presentations, and reports to support business operations and leadership needs.
Liaises with internal and external stakeholders to facilitate effective communication and timely follow-up on action items.
Oversees maintenance and organization of filing systems, both electronic and physical, to ensure accurate recordkeeping and easy retrieval of information.
Monitors and reconciles expense reports and departmental budgets, identifying discrepancies, and ensuring compliance with organizational policies.
Supports onboarding and training of new administrative team members, sharing knowledge and leading practices.