Senior Administrative Assistant

AbbVie•North Chicago, IL

7d•$27 - $49•Onsite

About The Position

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology, and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Requirements

High School diploma or equivalent.
Minimum 3 years of administrative assistant related experience.
Experience providing support to a VP level or equivalent.
Proficiency with AI tools.
Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, and an understanding of business processes and requirements.
Self-starter able to function at a high level with general instruction.
Build strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
Learn quickly and can change courses quickly when needed.
Open to suggestions and innovations for improvement.
Professional demeanor and ability to maintain confidentiality.

Responsibilities

Provide advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.
Monitor and prioritize executives’ email, highlight, action and routinely author responses.
Coordinate and maintain departmental files, as assigned, in compliance with corporate and legal guidelines.
Follow company purchasing and other established procedures.
Use intermediate to advanced software skills to perform assigned work. Use and understand Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
Coordinate new employee office setups and onboarding.
Professionally interact with high level executives.
Consistently handle confidential or business-sensitive information.
Maintain and manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
Proactively identify and resolve scheduling conflicts.