Senior Editorial Project Specialist

Avalere Health • Washington DC, WA

5d

About The Position

Avalere Health is hiring a Senior Editorial Project Specialist for its Editorial Services team. The role manages publications-focused projects and client content-review processes, using review-management systems such as Datavision or iEnvision. The specialist coordinates development, review, and submission of publications, while ensuring work meets timelines, compliance guidelines, client preferences, and standard operating procedures. The position also coordinates project specifications, schedules, communications, permissions, and digital content updates, and works with clients, vendors, and internal teams. The specialist supports junior team members through training and onboarding and promotes publication best practices.

Requirements

• Bachelor’s degree in Science, English, or a related field.
• At least 2 years of experience in a similar database-management role in a fast-paced medical or healthcare communications agency environment.
• Hands-on experience with review-management systems such as Datavision or iEnvision.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, and PubMed searches.
• Strong organizational and time-management abilities to handle multiple projects effectively.
• Ability to work independently and collaboratively.
• Exceptional communication skills for engaging with clients and internal stakeholders.
• Impeccable attention to detail.
• Proactive problem-solving skills and an eye for quality and efficiency.

Nice To Haves

• An advanced degree.
• Experience with other standard document review and approval tools such as PubStrat, Veeva PromoMats, Zinc, or Content Lab.

Responsibilities

• Oversee client content-review processes, including development, review, and submission of publications, ensuring adherence to timelines, compliance guidelines, client preferences, and SOPs.
• Manage client review workflows in systems such as Datavision or iEnvision, coordinating submissions, retrievals, and updates.
• Coordinate project specifications, schedules, and communications with internal and client teams.
• Acquire permissions and manage digital content updates, including journal and congress submissions.
• Liaise with clients, review software vendors, and internal teams to maintain smooth project workflows.
• Assist with training and onboarding junior team members and advocate for publication best practices.

Benefits

• 401(k) plan with employer matching contributions up to 4%, immediately vested.
• Life insurance and disability coverage.
• Medical, dental, and vision plans.
• Flexible working arrangements, including hybrid and remote work.
• Option to work from anywhere across the globe for two weeks each year.
• 20 vacation days and one personal well-being day.
• Nine public holidays, gifted end-of-year holidays, and an early Summer Friday finish in June, July, and August.
• Free counselling through the employee assistance program and personalized health support.
• Enhanced maternity, paternity, and family leave policies, and fertility policies.
• On-demand training, professional development support, and global mobility opportunities.
• Access to thousands of on-demand training sessions and regular career conversations.
• Support through employee network groups and dedicated social opportunities and resources for homeworkers.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior