Senior Document Control Specialist

Columbia Tech • West Boylston, MA

7h • Hybrid

About The Position

Columbia Tech is seeking a Senior Document Control Specialist to support changes and releases of documentation for Manufacturing Engineers. This role involves examining documents for completeness and accuracy, conferring with originators to resolve discrepancies, and recommending process improvements. The specialist will maintain and enter data into various systems, post document changes, and archive control records. They will also develop work instructions, support collaborative build processes, and prepare documentation copies. Additionally, the role involves supporting process implementation for system reports and company metrics, creating various documents, and providing guidance to junior associates.

Requirements

• 5+ years’ experience in documentation control and data management roles.
• Intermediate proficiency with Microsoft Word, Excel, PowerPoint.
• Proficient typing skills.
• Intermediate proficiency in configuration and use of document management structures/systems, including ERP and Enterprise Product Data Management (EPDM) systems.
• Must be extremely detail oriented and a fast learner.
• Must be willing to work with production to develop work instructions.
• Must be willing to travel as needed.
• Excellent organization and communication skills.
• Associate’s degree or 5+ years’ experience minimum.

Nice To Haves

• Experience with Omnify, Epicor 10, Aegis FactoryLogix, and SolidWorks EPDM a strong plus.
• Experience in the engineering industry preferred.

Responsibilities

• Support changes and releases of documentation for Manufacturing Engineers including drawings, bills of material, wire run lists, and work instructions.
• Examine documents to verify completeness and accuracy of data within the change order process.
• Confer with document originators and other personnel to resolve any identified discrepancies and compile appropriate changes to documents.
• Recommend improvements to company processes and documentation.
• Maintain and enter data into the company Product Lifecycle Manager (PLM), Enterprise Resource Planning system (ERP), Manufacturing Execution System (MES), and other systems.
• Post document changes to controlled records, release documents via change order process, and notify affected individuals and departments of change approvals.
• Compile, maintain, and archive control records and related files to release drawings and other engineering documents to production and other operating departments as requested.
• Develop work instructions for production processes.
• Support collaborative build processes, on-site or at customer site.
• Remove obsolete printed work instructions and replace with most recent active revisions.
• Prepare and provide hard and soft copies of production documentation upon request.
• Support and implement processes and tools to provide system reports and company metrics.
• Create memos, meeting minutes, cover sheets, and other documents as requested.
• Provide supervision and guidance to more junior associates as required.
• Perform other Manufacturing Engineering department duties as required.

Benefits

• Health insurance
• Paid time off
• 401(k)
• 401(k) matching
• Dental insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree