Senior Director, Bureau Of Budget And Fiscal Services

City of New York•New York, NY

About The Position

The Senior Director, Bureau of Budget and Fiscal Services, manages the Finance division of the Office of Contracts and Budget Management within the Division of General Support Services (GSS). Under the executive direction of the Executive Director of the Bureau of Office of Contracts & Budget Management, the position is responsible for GSS capital, accounts payable and expense, budgetary, and other-than-personal-services fiscal activities. The role provides managerial oversight of the Capital Unit and Budget and Accounts Payable units, monitors GSS expense and capital budgets, and coordinates invoice processing, funding availability, capital registrations, and budget submissions. The position also develops accounting procedures and internal controls, advises management on fiscal issues, and supervises staff. Applicants must be permanent in the Administrative Staff Analyst civil service title or permanent in a comparable title eligible for a 6.1.9 title change. The role is listed as Administrative Staff Analyst NM-II. The stated hours are 9:00 AM to 5:00 PM.

Requirements

Must be permanent in the Administrative Staff Analyst civil service title or permanent in a comparable title eligible for a 6.1.9 title change.
One qualifying education and experience pathway is a master's degree from an accredited college in a listed field or a closely related field, plus two years of satisfactory full-time professional experience in a qualifying budget, accounting, fiscal administration, management analysis, public administration, personnel, program planning/evaluation, or related area. At least 18 months must be in an executive, managerial, administrative, or supervisory capacity supervising staff performing professional work in the described areas.
Alternatively, a bachelor's degree from an accredited college plus four years of professional experience in the qualifying areas, including 18 months of executive, managerial, administrative, or supervisory experience as described in the qualifications.
The master's-degree fields listed include economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, and urban studies, or a closely related field.

Responsibilities

Provide managerial oversight of the OCBM Finance division and plan, direct, and monitor the Capital Unit and Budget and Accounts Payable units.
Monitor and control GSS expense and capital budgets and ensure funds are used to meet critical needs.
Ensure vendor invoices are reviewed, approved, submitted for payment, and followed up with the Office of Finance/Accounts Payable; coordinate with contract managers and construction management staff.
Schedule, review, and analyze FMS reports for payment accuracy and availability of funding in GSS contracts.
Ensure timely submission of the annual GSS/Contract Budget Plan to OBA and monitor subsequent submissions and updates.
Ensure capital item specifications meet budget requirements and NYC Comptroller's Directives; register capital contracts and related documents and review and approve capital documents in FMS.
Maintain liaison with the NYC Comptroller's Office, FISA, HRA/OBA, Office of Contracts, Office of Finance/Accounts Payable, MIS/Contracts & Budget unit, and vendors serving GSS.
Develop and implement accounting procedures and internal controls to ensure invoices comply with contract specifications and bids, and ensure computer systems are used effectively.
Alert upper management and construction management to invoice noncompliance and unnecessary contractor charges, and provide fiscal and budgetary information and advice to managers.
Review contract billing-rate increase requests involving escalation clauses to verify increases are limited to prevailing wage rates rather than overhead and profit.
Assign work to subordinates; prepare and approve annual performance evaluations; approve time and leave; and train staff on new policies and procedures.