SENIOR DIRECTOR, BUREAU OF BUDGET AND FISCAL SERVICES

City of New York•New York, NY

3d•$110,067 - $128,312

About The Position

The Department of Social Services (DSS), through the New York City Human Resources Administration (HRA) and Department of Homeless Services (DHS), provides essential social services and works to address poverty, income inequality, and homelessness. HRA’s General Support Services (GSS) provides facilities and operational support for HRA programs, including facilities planning, construction, maintenance, safety coordination, property and lease management, facilities contracts, warehouse operations, and emergency preparedness. Reporting under the executive direction of the Executive Director of the Bureau of Office of Contracts & Budget Management, the Senior Director is responsible for financial management of GSS capital, accounts payable and expense, budgetary, and other-than-personal-services fiscal activities. The role provides managerial oversight of the Finance division and its Capital, Budget, and Accounts Payable units. The position is listed as Administrative Staff Analyst NM-II. Applicants must be permanent in the Administrative Staff Analyst civil service title or permanent in a comparable title eligible for a 6.1.9 title change. The stated work schedule is 9:00 AM to 5:00 PM.

Requirements

Must be permanent in the Administrative Staff Analyst civil service title or permanent in a comparable title eligible for a 6.1.9 title change.
One qualifying education and experience pathway is a master’s degree in a listed or closely related field and two years of satisfactory full-time professional experience in specified budget, accounting, fiscal, management analysis, public administration, personnel, program planning, or related areas. At least 18 months must be in an executive, managerial, administrative, or supervisory capacity supervising staff performing professional work in those areas.
Alternatively, a baccalaureate degree and four years of qualifying professional experience in the areas described above, including at least 18 months of executive, managerial, administrative, or supervisory experience supervising staff performing professional work.
Work schedule: 9:00 AM–5:00 PM.

Responsibilities

Provide managerial oversight and coordinate the Finance division’s activities; plan, direct, and monitor the Capital, Budget, and Accounts Payable units.
Monitor and control GSS expense and capital budgets and ensure funds are used to meet critical needs.
Ensure vendor invoices are reviewed, approved, submitted for payment, and followed up with the Office of Finance/Accounts Payable in a timely manner; coordinate invoice review with contract managers and construction management staff.
Schedule, review, and analyze FMS reports to verify invoice payment accuracy and funding availability in GSS contracts.
Submit the annual GSS/Contract Budget Plan to OBA on time, monitor subsequent submissions, and update the GSS budget plan.
Ensure capital item specifications comply with budget requirements and NYC Comptroller’s Directives; register capital contracts and related documents; review and approve capital documents, including fixed assets, requisitions, and contracts in FMS.
Maintain liaison with the NYC Comptroller’s Office, FISA, HRA/Office of Budget Administration, Office of Contracts, Office of Finance/Accounts Payable, MIS/Contracts & Budget unit, and vendors serving GSS.
Develop and implement accounting procedures and internal controls to ensure invoices comply with contract specifications and bids, and ensure computer systems are used effectively.
Advise senior management and construction management about invoices that do not comply with contract specifications or include unnecessary charges; provide budgetary and fiscal information and advice to managers.
Review billing-rate increase requests for contracts with escalation clauses to ensure requested increases reflect prevailing-wage changes rather than increases in overhead or profit.
Assign work to subordinates; prepare and approve annual performance evaluations; approve time and leave; train staff and advise them of new policies and procedures.