Senior Department HR Specialist

Arizona State University • Tempe, AZ

9d • Hybrid

About The Position

The Business and Finance Business Center seeks a highly motivated, outgoing and dynamic Department HR Specialist Senior to perform professional human resource services in a high-paced and complex department that supports multiple, diverse units. The services provided include, but are not limited to, academic and non-academic staffing coordination, human resource compliance, payroll management, leaves management, internal controls, maintenance and retention of personnel files and other functions designated by the Center.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• All applicants must be eligible to work in the United States; the Business and Finance Business Center will not provide sponsorship for employment.

Nice To Haves

• Experience in: Working effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines.
• Utilizing software including Workday, Analytics Reports, ASU Dashboards, Microsoft Word, Slack, Microsoft Excel, and Microsoft Outlook.
• Conducting candidate recruitment processes, including preparing announcements, advertisements and information materials.
• Utilizing Workday as a Timekeeper/Operational Timekeeper and to ensure quality control of payroll process for assigned units in accordance with policies, procedures and strict payroll deadlines.
• Performing payroll reconciliations.
• Processing large volume of FMLA and ASU Leaves of Absence.
• Communicating effectively via email, telephone and in person to answer questions regarding human resources policies and procedures.
• Establishing and maintaining effective working relationships within and across organizational areas.
• Working well under pressure in frequently changing work environments.
• Planning and establishing priorities.
• Maintaining confidential personnel files.
• Demonstrated knowledge of: FLSA, FMLA, ACA and University leave policies and procedures.
• Human resource practices, regulations and standards.
• Quality customer service standards, methods and practices.

Responsibilities

• Works closely with assigned departments to develop and implement human resource activities to ensure adherence with university policies, practices and regulations.
• Communicates with other departments, employees, applicants, administrators and staff regarding recruitment, employment and personnel transactions.
• Maintains confidentiality concerning personnel actions, legal actions, and organizational changes/plans.
• Partners with assigned unit managers to coordinate and manage personnel searches, applicant evaluations and hiring.
• Responsible for the quality control of payroll processes for assigned units in accordance with policies, procedures and strict payroll deadlines.
• Identifies and resolves payroll discrepancies.
• Processes a large volume of personnel transactions for employees paid on multiple funding sources.
• Prepares and edits correspondence.
• Ensures maintenance of appropriate personnel records based on department, Office of Human Resources (OHR), state and federal guidelines.
• Works closely with employees, administration and OHR to coordinate employee leaves of absence and benefits concerns.
• Advises and assists management and staff in the handling of employee relations issues, complaints and/or grievances and determination of appropriate actions.
• Performs other duties as assigned to ensure the continuity of department operations and to meet customer service needs.

Benefits

• The Business and Finance Business Center serves the university community by providing human resource and accounting services in a professional, accessible, customer-focused, efficient and innovative manner.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior