Senior Coordinator - Omni Operations & Procurement Services

Hard Rock Digital•Hollywood, FL

3d•Hybrid

About The Position

Hard Rock Digital is seeking a proactive and detail-oriented Senior Coordinator, Omni Operations & Procurement Services to support and help lead the business operations of the Omni team. This individual will play a critical role in calendar planning, scheduling, procurement coordination, inventory & storage management, and financial tracking, helping ensure that key projects, vendor activities, and departmental workflows run smoothly and efficiently. As the senior member of the coordinator team, this person will co-lead procurement coordination alongside the Sr. Manager, serve as the go-to resource for vendor setup and purchase order processing, and onboard and train new coordinators. They will also take the lead on larger or more complex requests and purchases as business needs require. The ideal candidate brings a sharp organizational mindset, excels in balancing multiple priorities, and enjoys sharing their expertise with teammates in a dynamic environment where operational precision is key to company success. This is a hybrid role requiring three in-person days per week, split between the office, our storage facility, and on-site at Hard Rock properties as business needs require.

Requirements

Bachelor’s degree in Business Administration, Marketing, Finance, or related field.
4-6 years of experience in operations, procurement, project coordination, or administrative planning, preferably within marketing, entertainment, gaming, or tech environments.
Demonstrated experience managing procurement processes, including vendor setup and PO processing.
Prior experience training, mentoring, or informally leading teammates preferred.
Proven ability to manage scheduling, budgeting, and vendor communications across multiple projects, including larger-scale requests.
Strong interpersonal skills and the ability to thrive in a fast-paced, high-growth organization.
Working knowledge of procurement workflows, including vendor onboarding, PO processing, invoice reconciliation, and budget tracking.
Ability to train, guide, and support teammates, with patience and clarity in sharing knowledge.
Strong ability to prioritize tasks, manage complex calendars, and maintain structure across parallel workflows.
Clear communicator with the ability to coordinate across departments, vendors, and leadership while maintaining professionalism and precision.
Diligent in tracking deliverables, budgets, inventory, and schedule dependencies; takes pride in accuracy and follow-through.
Resourceful, solution-oriented, and proactive in identifying and mitigating operational risks or bottlenecks.
Experience with tools such as Google Workspace, Excel/Google Sheets, project management platforms (e.g., Asana, Monday.com, Smartsheet), and procurement/budgeting systems.

Responsibilities

Co-lead Omni procurement coordination alongside the Sr. Manager, serving as the day-to-day point of contact and subject matter resource for the team.
Support vendor setup and registration, and manage vendor onboarding in collaboration with the finance and legal teams.
Oversee purchase requisitions, purchase order (PO) processing, and invoice tracking, ensuring accuracy and timely completion.
Take the lead on larger or more complex requests and purchases, as needed, from scoping through fulfillment.
Track departmental spend against budget and reconcile purchase orders and invoices.
Onboard and train new coordinators on procurement processes, tools, and team workflows.
Serve as a go-to resource for coordinators on day-to-day procurement and operational questions, escalating to the Sr. Manager as needed.
Help ensure consistency and quality across the coordinator team by sharing best practices and keeping process documentation current.
Maintain and monitor the activation calendar to plan inventory allocation and talent scheduling.
Anticipate operational bottlenecks and proactively propose solutions to maintain project momentum.
Together with the other members of the coordinator team, oversee and handle the hands-on upkeep of Omni storage units, making sure branded promo items and signage assets are stored safely, labeled clearly, and easy to access.
Partner with Omni Specialists to maintain an accurate inventory tracking system, including regular audits, stock counts, and reconciliation against purchase records.
Flag low stock, damaged items, or storage capacity problems early, and recommend when to reorder, replace, or consolidate.
Maintain and continuously improve internal documentation for key operational processes.
Propose enhancements to scheduling, procurement, and reporting tools or workflows that improve efficiency and transparency.