Senior Coordinator, LA28 Olympic & Paralympic Hospitality

TKO • Los Angeles, CA

3d

About The Position

On Location is seeking a Senior Coordinator, Olympic & Paralympic Hospitality to support the EVP, General Manager, Olympics and Paralympics both administratively and project based. This role requires an exceptionally organized, proactive, and resourceful professional who thrives in a fast-paced, dynamic environment and can manage shifting priorities with discretion and professionalism. The ideal candidate will be highly detail-oriented, a strong communicator, and able to anticipate needs, manage complex scheduling and logistics, and help ensure seamless day-to-day executive operations. Experience in large-scale sports and entertainment events and/or hospitality is strongly preferred.

Requirements

• Bachelor's degree preferred
• Prior experience supporting senior executives in a fast-paced environment
• Strong organizational and time management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and adapt quickly to changing needs
• High level of discretion when handling confidential information
• Professional, proactive, and customer-service-oriented mindset
• Strong interpersonal skills and ability to build trusted relationships quickly
• Proficiency with Microsoft Office and common collaboration tools

Nice To Haves

• Prior experience supporting C-suite or executive leadership in sports, entertainment, or a related industry
• Prior experience in large scale event management and/or hospitality
• Experience coordinating international travel and logistics
• Interest/Knowledge of sport a plus
• Friendly and positive attitude, works well with others

Responsibilities

• Take on increasing responsibility across a variety of projects related to Olympics and Paralympic hospitality planning and execution
• Help oversee On Location’s Paralympic hospitality program including working cross-functionally to keep project on track
• Oversee key planning meetings including schedule development, conference room coordination, meal planning, travel and logistics, dinners, gatherings as needed
• Manage the General Manager's calendar, including scheduling and confirming meetings, calls, and events; support other key leaders as needed
• Prepare materials and logistics for meetings, presentations, and executive visits
• Capture meeting notes, action items, follow-ups, and help track deliverables to completion
• Coordinate complex domestic and international travel, including itineraries, lodging, transportation, and restaurant reservations
• Handle expense reports, approvals, and other administrative processes in accordance with company policy
• Screen and prioritize incoming requests, correspondence, and meeting inquiries
• Liaise with internal and external stakeholders at all levels with professionalism and discretion
• Support special projects and cross-functional initiatives as needed
• Maintain organized files, records, and communications to support efficient executive operations
• Partner closely with the General Manager and broader team members to ensure smooth execution across priorities and deadlines

Benefits

• medical, dental, vision, life, and disability insurance
• paid time off
• 401k plan

What This Job Offers

• Job Type: Full-time
• Career Level: Senior