Senior Coordinator, LA28 Olympic & Paralympic Hospitality
About The Position
On Location is seeking a Senior Coordinator, Olympic & Paralympic Hospitality to support the EVP, General Manager, Olympics and Paralympics both administratively and project based. This role requires an exceptionally organized, proactive, and resourceful professional who thrives in a fast-paced, dynamic environment and can manage shifting priorities with discretion and professionalism. The ideal candidate will be highly detail-oriented, a strong communicator, and able to anticipate needs, manage complex scheduling and logistics, and help ensure seamless day-to-day executive operations. Experience in large-scale sports and entertainment events and/or hospitality is strongly preferred.
Requirements
- Bachelor's degree preferred
- Prior experience supporting senior executives in a fast-paced environment
- Strong organizational and time management skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and adapt quickly to changing needs
- High level of discretion when handling confidential information
- Professional, proactive, and customer-service-oriented mindset
- Strong interpersonal skills and ability to build trusted relationships quickly
- Proficiency with Microsoft Office and common collaboration tools
Nice To Haves
- Prior experience supporting C-suite or executive leadership in sports, entertainment, or a related industry
- Prior experience in large scale event management and/or hospitality
- Experience coordinating international travel and logistics
- Interest/Knowledge of sport a plus
- Friendly and positive attitude, works well with others
Responsibilities
- Take on increasing responsibility across a variety of projects related to Olympics and Paralympic hospitality planning and execution
- Help oversee On Location’s Paralympic hospitality program including working cross-functionally to keep project on track
- Oversee key planning meetings including schedule development, conference room coordination, meal planning, travel and logistics, dinners, gatherings as needed
- Manage the General Manager's calendar, including scheduling and confirming meetings, calls, and events; support other key leaders as needed
- Prepare materials and logistics for meetings, presentations, and executive visits
- Capture meeting notes, action items, follow-ups, and help track deliverables to completion
- Coordinate complex domestic and international travel, including itineraries, lodging, transportation, and restaurant reservations
- Handle expense reports, approvals, and other administrative processes in accordance with company policy
- Screen and prioritize incoming requests, correspondence, and meeting inquiries
- Liaise with internal and external stakeholders at all levels with professionalism and discretion
- Support special projects and cross-functional initiatives as needed
- Maintain organized files, records, and communications to support efficient executive operations
- Partner closely with the General Manager and broader team members to ensure smooth execution across priorities and deadlines
Benefits
- medical
- dental
- vision
- life
- disability insurance
- paid time off
- 401k plan
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What This Job Offers
Job Type
Full-time
Career Level
Senior
