Senior Coordinator, Leasing

BGO Real Estate • Toronto, ON

26d • CA$65,000 - CA$85,000 • Hybrid

About The Position

As a Senior Coordinator, Leasing, you will play a key role in supporting the Leasing team across the Office and Industrial portfolio in the Eastern region. This position requires an in-depth knowledge of lease administration, tenant relations, and leasing operations while contributing directly to achieving leasing and occupancy objectives. This is a hybrid position, with 4 days in-office.

Requirements

• Post-secondary diploma or degree in Business Administration or a related field.
• 5+ years experience in the commercial real estate industry is required.
• Strong skills in Microsoft Office (Word, Excel, PowerPoint).
• Strong understanding of commercial real estate leasing processes, documentation, and deal administration.
• Ability to handle confidential and commercially sensitive information with discretion.
• Written and verbal communication skills with the ability to coordinate effectively with brokers, clients, legal counsel, accounting, and other internal and external stakeholders.
• Organizational skills and ability to maintain accurate, complete, and audit-ready transaction records.
• Experience coordinating transactions from initial documentation through closing/completion.
• Document management and quality-control skills, with exceptional attention to detail and accuracy.
• Ability to manage multiple transactions, deadlines, and competing priorities simultaneously.
• Experience preparing, reviewing, tracking, and maintaining transaction documentation, agreements, amendments, and supporting records.
• Successful candidates must complete a criminal background check.

Nice To Haves

• Experience with Yardi or comparable lease management systems is strongly preferred.

Responsibilities

• Provide direct administrative support to the leasing team to help achieve team, client, and property goals.
• Prepare availability packages and marketing materials for industry professionals.
• Assist with onboarding of deal terms, Letters of Intent (LOIs), and Offers to Lease into Yardi or other lease management systems.
• Coordinate renewal activity up to 24 months ahead of expiry to optimize tenant retention and occupancy.
• Maintain leasing/site plans, marketing website, lease expiry schedules, and occupancy reports in coordination with the regional administrator.
• Support the development and implementation of asset-specific leasing strategies and merchandising plans.
• Liase with external clients in a timely manner to assist with accessing information, reports, and any other required materials.
• Participate in internal and client related update meetings to help ensure efficient deal process and reporting objectives are met.
• Act as liaison between Leasing, Lease Administration, Operations, and Accounting to facilitate effective deal processing.
• Support accurate and timely processing of lease transactions within Yardi or relevant lease management platforms.
• Assist with client reporting and document tracking for lease documentation processes.
• Contribute to the preparation of materials required for Quarterly Asset Review (QAR) meetings.
• Support data entry and materials preparation for the annual budgeting process.
• Foster strong working relationships across teams to support seamless lease execution.
• Collaborate on internal leasing initiatives and provide general support for special projects.
• Ensure timely and effective communication across stakeholders.
• Help support team marketing initiatives and events within the commercial real estate industry.
• Proactively support and promote a culture of environmental sustainability, inclusion, equity, and social responsibility.
• Embrace and model the organization’s commitment to diverse perspectives and inclusive practices.
• Other duties as assigned.

Benefits

• In addition to base pay, eligible BGO employees participate in various incentive compensation plans, based on individual and business performance as well as a broad range of competitive benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree