Leasing Coordinator

WS Development•Chestnut Hill, MA

4d•Onsite

About The Position

This role serves as an administrative backbone for a growing team of leasing professionals, providing the day-to-day support needed to keep operations running efficiently. Working cross-functionally with other departments, this position plays an integral part in the successful leasing of space across our property portfolio. The ideal candidate is a proactive self-starter who communicates effectively, builds rapport easily, and can adapt to a variety of working styles and personalities. They thrive in a fast-paced environment and bring strong attention to detail along with a continuous drive to improve processes and expedite delivery.

Requirements

5 plus years of administrative experience working in a busy, professional office environment supporting multiple professionals
Advanced level Microsoft Office skills (Word, Outlook, Excel)
Commitment to excellence and pride in work product
Excellent communication skills (written and verbal) and strong attention to detail
Self-starter who likes working on a team and enjoys finding ways to make tasks and projects more efficient
Strong interpersonal skills with a positive outlook and attitude
Ability to manage, prioritize and own your work schedule

Nice To Haves

Real Estate background desired, but not required
Bachelor’s Degree desired, but not required.

Responsibilities

Build and maintain relationships with Leasing Representatives, Tenants, and Brokers
Support multiple Leasing Representatives with calendar management, meeting coordination, travel arrangements, and expense reporting
Coordinate meeting logistics and prepare tailored materials for tenant and broker meetings, including property collateral, WordPress site links, and relevant deal information
Assist in preparing for monthly Executive Committee leasing meetings, including compiling lease plans, reports, and supporting materials
Arrange catering for small and large group meetings as needed
Manage Salesforce pipeline activity across the full leasing lifecycle, including new deals, amendments, renewals, extensions, and dead deal tracking, while maintaining data accuracy and consistency
Serve as the central liaison for cross-functional coordination across multiple internal departments and teams
Prepare, format, and compile a variety of documents and correspondence, including proposals, counterproposals, lease requests, commission agreements, and lease provision summaries
Manage and organize document flow, ensuring records are accurately tracked and easily accessible
Research and prospect potential leads using platforms such as ZoomInfo, Salesgenie, and SitesUSA
Provide receptionist backup and phone coverage as needed
Take on additional responsibilities and projects to support team goals

Benefits

Creating places people want to be
Approach that values art, science, innovation and, above all else, people
Engage each community it serves with best-in-class installations and activations
Vertically-integrated company that conceptualizes, owns, operates and leases more than 100 properties
Over 20 million square feet of existing space and an additional five million square feet under development
One of the largest privately-owned development firms in the country
Where great ideas and great people come together to design, build, and operate some of the best loved real estate projects in the country
Live at the intersection of entrepreneurship and establishment
Infrastructure of decades supporting a culture of free-thinking excellence
Expect every WS employee to feel welcomed and valued irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, marital status, parental status, cultural background and life experiences. Or for any other reason.