Senior Coordinator, Foundation Programs

MGA • Village of Elmsford, NY

5d • Hybrid

About The Position

The Metropolitan Golf Association (MGA) seeks a growth-minded, energetic team member to join the MGA Foundation as Senior Coordinator, Foundation Programs. This role coordinates and executes the day-to-day operations of the Foundation’s programs, with primary focus on GOLFWORKS — the Foundation’s flagship youth development initiative — and Youth on Course (YOC). It is a hybrid programs and human resources role, with the HR workload spanning the full employee lifecycle for approximately 300 seasonal interns each summer — recruiting coordination, onboarding, payroll, and offboarding — alongside program logistics, recruiter management, partner club relationships, and staff support.

The majority of this role is seasonal in nature: peak activity for GOLFWORKS and Youth on Course runs April through October, while the off-season is dedicated to program wrap-up, planning for the following season, and administrative work. Day-to-day, the Senior Coordinator reports to the Director of the MGA Foundation.

The MGA Foundation supports the MGA’s mission to champion, invest in, and advance the future of the game in the Met Area by providing opportunities in golf through unique programs and initiatives for individuals of all backgrounds. GOLFWORKS has changed lives through golf for more than 30 years, and Youth on Course expands affordable playing opportunities for local juniors across NY, NJ, and CT.

The ideal candidate is a detail-oriented operator who takes initiative, thrives in a fast-paced seasonal environment, and is excited to help modernize processes and workflows as the Foundation continues to evolve.

We encourage you to apply even if you don’t meet every qualification listed. We value potential, growth mindset, and diverse perspectives over a perfect match on paper.

Requirements

• Bachelor’s degree in a related field (human resources, nonprofit management, education, sports administration, or similar)
• 3–5 years of experience in program coordination or administration, ideally in a nonprofit or youth development environment
• 2+ years of direct human resources experience strongly preferred, including onboarding/offboarding, HR administration, recordkeeping, and supporting employee relations matters
• Familiarity with high-volume, seasonal payroll cycles strongly preferred
• Required technical skills: ADP Workforce Now (or comparable payroll platform), HubSpot or comparable CRM, Microsoft Office
• Working knowledge of HR best practices, including onboarding, offboarding, and compliance fundamentals
• Demonstrated commitment to data privacy and the careful handling of sensitive personal information
• Strong organizational and time management skills; able to manage multiple priorities with moderate oversight
• Exceptional attention to detail — accuracy in payroll, compliance, and employee records is non-negotiable
• Collaborative, adaptable, and self-motivated, with the ability to build and maintain effective working relationships with partner clubs, staff, and community organizations
• Growth-minded and tech-savvy; comfortable evaluating and adopting new tools, and excited to help modernize processes and workflows as the Foundation continues to evolve
• Adaptable to changing priorities and seasonal demands, with a willingness to work long days, evenings, and weekends during peak golf season (April through October)
• Must be authorized to work in the United States. Visa sponsorship is not available for this position.

Nice To Haves

• HR-related coursework, SHRM-CP/PHR certification, or progress toward certification is a plus
• Preferred technical skills: database management tools, Google Analytics or similar; experience with applicant tracking, onboarding systems, and data privacy compliance
• Prior experience guiding or mentoring interns or junior staff is a plus
• Enthusiasm and willingness to travel locally throughout New York, New Jersey, and Connecticut
• Valid driver’s license with reliable access to a vehicle
• Knowledge of golf and/or experience working with youth in a sports or recreational setting strongly preferred; nonprofit or youth development experience a plus
• Qualified former GOLFWORKS participants and alumni of the GOLFWORKS program — including prior seasonal employees — are encouraged to apply. We believe their lived experience with the program is a meaningful asset in this role.

Responsibilities

• Coordinate the day-to-day operations of GOLFWORKS, including scheduling, logistics, and participant communication
• Develop and maintain the GOLFWORKS alumni network
• Develop and administer program evaluation tools, including pre/post participant surveys, outcomes tracking, and alumni engagement data, to support program improvement and Foundation reporting
• Make routine operational decisions independently; escalate non-standard issues to the Director
• Support other Foundation programming as needed
• Coordinate the full onboarding and offboarding process for program staff and interns, ensuring a smooth and compliant experience
• Process weekly payroll for approximately 300+ seasonal interns each summer using ADP Workforce Now (or comparable platform)
• Serve as a primary point of contact for payroll-related questions, discrepancies, and recordkeeping, reporting to the Director and CFO
• Apply HR and payroll best practices to ensure accuracy, compliance, and timely processing
• Manage 5–6 recruiters and work with partner clubs to coordinate hiring timelines and staff deployment across the program season
• Utilize HubSpot to support the application and hiring process, maintaining accurate candidate records and communications throughout the recruitment lifecycle
• Uphold the highest standards of data privacy and confidentiality for all applicant and staff information, in strict accordance with the MGA’s privacy policy and GOLFWORKS addendum
• Serve as the program-side point of contact for background-check and SafeSport compliance for recruiters and Foundation program volunteers, partnering with the Chief Administrative Officer to ensure timely completion and tracking
• Coordinate mandated-reporter training and serve as the program’s operational point of contact for child-protection policies and incident documentation
• Ensure compliance with applicable youth and minor employment regulations across the Metropolitan Area (NY, NJ, CT) — including working papers, permitted duties, scheduling and hours-of-work restrictions, and supporting documentation
• Collect and maintain photo, video, and media release forms for all program participants — including parent/guardian consent for minors — and flag opt-outs to Foundation communications staff
• Manage incident reporting, workers’ compensation intake, and short-term leave tracking for program interns, coordinating with the CAO/CFO on documentation and follow-up
• Serve as the day-to-day operational point of contact for HR and payroll vendors (e.g., ADP Workforce Now), coordinating with the Chief Administrative Officer and Chief Financial Officer on contract and escalation matters
• Serve as the primary point of contact for parent and guardian communications regarding minor participants — including scheduling, policies, safety protocols, and documentation requirements
• Build and sustain working relationships with golf courses, schools, and community organizations in support of GOLFWORKS and Youth on Course
• Serve as the primary point of contact for Youth on Course (YOC) stakeholders — including YOC National representatives, Met Area member facilities, and YOC member families — liaising with facilities and supporting a smooth member experience across the Met Area
• Work with partner clubs and recruiters to help identify, attract, and place program interns
• Help recruit and engage volunteers who share the Foundation’s commitment to youth development
• Support the recruitment, training, and supervision of program staff and volunteers
• Provide day-to-day guidance to a dedicated summer intern, delegating appropriate tasks and supporting their development
• Assist with program budget tracking and financial reporting under Director oversight
• Collaborate with MGA Foundation leadership to support strategic initiatives that expand and strengthen GOLFWORKS, Youth on Course, the GOLFWORKS Graduate Scholarship, and other Foundation programs
• Lead day-to-day growth and execution of the Youth on Course program across the Met Area — staying current with YOC National’s program changes, requirements, and resources, and translating them into action with Met Area facilities and members
• Expand affordable playing opportunities for local Met Area juniors by recruiting and onboarding new participating facilities and deepening engagement at existing ones
• Drive YOC awareness, sign-ups, and utilization among Met Area juniors and families through coordinated outreach with partner facilities, schools, and community organizations
• Contribute ideas and process improvements within areas of responsibility (i.e., GOLFWORKS Intern Summit)

Benefits

• Medical, dental, and vision insurance with employer contribution
• 401(k) retirement plan and profit sharing
• Life insurance
• Generous paid time off and paid holidays
• Professional development opportunities
• Hybrid work arrangement with a minimum of 3 days per week in our Elmsford, NY office

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees