Senior Coordinator, Business Development

American Water•Camden, NJ

2d•Hybrid

About The Position

People are the heart of our business. As an American Water employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals. We are Beautifully Different. We strongly believe having diversity across our company makes us more successful and helps us provide essential services to our customers. We are stronger because we embrace different ideas, viewpoints, experiences, and backgrounds. American Water is the best choice for your next role! Click here for more information on our inclusion, diversity, and equity journey. About American Water American Water (NYSE: AWK) is the largest regulated water and wastewater utility company in the United States. With a history dating back to 1886 and celebrating 140 years in 2026, We Keep Life Flowing® by providing safe, clean, reliable and affordable drinking water and wastewater services to approximately 14 million people with regulated operations in 14 states and on 18 military installations. American Water’s approximately 7,000 talented professionals leverage their significant expertise and the company’s national size and scale to achieve excellent outcomes for the benefit of customers, employees, investors and other stakeholders. For more information, visit amwater.com and join American Water on LinkedIn, Facebook, X and Instagram.

Requirements

Ability to organize and track multiple inputs across multiple sources.
Ability to work and thrive in multi-disciplinary teams.
Excellent written and verbal communication skills.
Ability to build productive working relationships with customers and employees.
Ability to tailor communication and messaging with varying levels of the organization
Ability to manage and prioritize several projects simultaneously.
Excellent attention to detail.
Ability to identify process improvement opportunities and engage in implementing improvements.
Capable of being entrusted with “Confidential” information.
Ability to cultivate an environment focused on customer satisfaction.
Highly motivated and innovative; self-starter capable of working independently.
Excellent organizing and scheduling skills.
Excellent writing and proofreading skills.
Ability to effectively influence and communicate cross-functionally.
Proficiency in MS Office products, especially Word, PowerPoint, and Excel.
Minimum 5+ years of prior relevant experience
Solid understanding of and experience with federal contract management, and proposal development activity and scheduling.
Experience with preparing and tracking production of business proposals.
Significant experience working in multi-functional teams
Must possess a valid, active state driver’s license and the ability to pass a motor vehicle background check.

Nice To Haves

Ability to pass a Department of Defense background check for access to the military installation.

Responsibilities

Coordinate the development and production of proposals for federal government contracts in the water and wastewater sector.
Facilitate the development of all MSG federal government contract proposals, including the coordination of the multitude of activities and inputs that come from a cross-functional team that are required for the creation of federal contract proposals.
Coordinate and schedule technical due diligence, site visits and evaluation, face-to-face negotiations, preparation of negotiation messages and initial and revised proposals.
Assist with document control and QA/QC of documents used in the bidding process and creation of electronic or digital copies of documents as required by the Government.
Ensure all government proposal deadlines and administrative requirements are met.
Interface with the Defense Logistics Agency or other federal government contracting agencies and Contracting Officers to transact routine coordination and receipt and acceptance of official notices and bid submissions.
Perform advanced secretarial and administrative support to VP, Operations MSG.
Schedule appointments, meetings, travel and assemble background materials.
Provide confidential administrative support to VP, Operations MSG.
Provide file organization and management.
Maintain paper trail of critical information for employees and service providers including handling confidential matters.
Ensure that all critical and sensitive information is relayed accurately and appropriately.
Maintain documentation for travel expenses and prepare purchase card and cash expense reports.
Coordinate and schedule the federal proposal process for the submission of bids in response to requests for proposals for both Utility Privatization (UP) and other water/wastewater-related services Leadership.
Organize the cross functional team responsible for creation of bid inputs and tracking completion of action items and proposal inputs in accordance with government deadlines and submission dates.
Take the lead on writing specific proposal elements as directed and proof-read all proposal inputs from others.
Make high-level verbal, written and face to face contacts inside and outside the company.
Lead end-to-end proposal preparation and submission, including initial proposals, negotiation messages, interim and final proposals, including copying, binding, transmission, and creation of electronic or digital versions of initial, interim, and final proposals.
Work with the Director of Business Development to track Government schedules for issuance and submission of bids for both UP and non-UP solicitations.
Work with Director of Business Development to coordinate, track and schedule Federal Policy activities, including conference attendance, meetings with Congressional staffers, and meetings with senior Government officials.
Assist with production of materials used in such activities, including power point and video presentations.