Senior Contracts Coordinator II (Hybrid)

American Medical Association•Chicago, IL

4d•Hybrid

About The Position

The American Medical Association (AMA) is a nonprofit professional association of physicians whose mission is to promote the art and science of medicine and the betterment of public health. The Senior Contracts Coordinator II works on the Finance team and provides end-to-end contract administration and compliance support through the Contract Lifecycle Management (CLM) system. The role manages contract lifecycle activities and supports compliance with contract requirements, organizational policies and procedures, applicable laws, and ethics requirements. It collaborates with the Office of General Counsel (OGC) and AMA business units to support business objectives and coordinate stakeholders. This is a hybrid position based in the AMA’s Chicago office, with three days per week in the office. The role is exempt. The posted salary range is $61,800–$82,025, and employees are also eligible to participate in an incentive plan. Pay within the range depends on factors including business considerations, geographical location, and candidate qualifications. The AMA describes its culture as inclusive and people-first, and supports employee professional development and social responsibility.

Requirements

At least 5 years of relevant administrative or operational experience.
High school diploma or equivalent education is required.
A bachelor's degree is preferred, or equivalent work experience may be considered alongside the required high school diploma or equivalent.
Relevant experience in contract management and administration is preferred.
A bachelor's degree in Business, Healthcare Management, or a related field is preferred.

Nice To Haves

Experience in contract management and administration.
A bachelor's degree, preferably in Business, Healthcare Management, or a related field.

Responsibilities

Serve as the primary intake point for contracts submitted through the CLM system.
Conduct initial reviews to verify completeness, accuracy, required documentation, and compliance with organizational policies.
Determine and coordinate review, approval, and routing workflows based on contract type, risk, value, and delegated authority requirements.
Manage contract lifecycle activities in the CLM system and maintain contracts and supporting documentation accurately and securely.
Coordinate contract revisions, approvals, and execution with business units, OGC, and internal stakeholders.
Serve as the primary point of contact for contract-related inquiries, compliance matters, and workflow issue resolution.
Develop, maintain, and communicate contract administration standards, procedures, and best practices.
Provide guidance on compliance with organizational policies, contractual obligations, risk management objectives, and consistent contracting processes.
Partner with the Lead Contracts Coordinator and IT to support CLM system administration and serve as backup system administrator.
Prepare specialized reports for management.
Identify opportunities to improve workflows, system utilization, and contract administration efficiency.
Perform other responsibilities as assigned.