Senior Contract Administrator

Los Angeles County Metropolitan Transportation Authority•Los Angeles, CA

13d•Onsite

About The Position

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. This posting may be used to fill vacancies in the Rolling Stock and/or Goods, Equipment & Professional Services department. Performs work to enable effective sourcing and contract administration and management in support of Metro's acquisition strategies.

Requirements

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
Bachelor's Degree in Economics, Business, Public Administration, or a related field
Three years of relevant experience performing complex contract administration work
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Nice To Haves

Master's Degree in a related field preferred
Some positions in this class may require specialized experience in area of assignment
Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred
Experience conducting cost/price analysis independently
Experience developing reports such as, solicitations for Request for Proposals (RFPs), Invitation for Bids (IFBs), and correspondences
Experience leading and conducting bid evaluations and negotiations
Experience understanding Buy America regulations

Responsibilities

Summarizes technical specifications for Request for Proposals (RFPs) and Invitation for Bids (IFBs); performs cost/price analyses on contractor proposals and bids
Plans procurement processes and assists user departments with setting schedules
Schedules advertising and announcement of RFPs and IFBs
Holds pre-proposal and bid conferences to answer questions
Leads proposal and bid evaluation teams; evaluates proposals and bids, including cost/price analysis
Prepares award recommendations for management
Attends various meetings, including pre-bid and post-bid debriefings
Monitors contract compliance and negotiates amendments and/or change orders; establishes pricing/negotiation strategies
Analyzes cost/price elements in contractor proposals, bids, amendments, or change orders
Determines market effect on pricing
Resolves problems and disagreements between contractors and user departments
Converts purchase requisitions to Awards (Purchase Orders) in Metro's online system, including change orders and modifications
Negotiates contract costs, terms, and conditions with vendors
Prepares reports and correspondence
Reviews and approves contractor invoices
Assists new vendors with requirements of the procurement process
Conducts closeout actions upon contract completion, such as final audit, payment, etc.
Provides guidance and assistance to new or entry-level employees