Senior Commercial Fulfillment Documentation Specialist

Fulton Bank • Manheim Township, PA

4d • $28 - $46 • Remote

About The Position

The Senior Commercial Fulfillment Documentation Specialist is the primary resource after credit approval for facilitating commercial loans through settlement. The role handles administrative functions, correspondence with relationship managers and clients, due diligence review, coordination with bank counsel, and document delivery. It works to settle new and modified commercial loans promptly and ensure settlements follow credit approvals, Bank policy, and applicable state and federal lending regulations, reducing the risk of financial loss to the Bank.

The specialist works proactively and professionally with clients, attorneys, and other third parties to support an efficient fulfillment process and identify and mitigate risks related to commercial loan closings and documentation. This is a full-time opportunity that may be performed remotely within the Fulton Bank footprint in DC, DE, MD, NJ, PA, or VA, with quarterly travel to headquarters in Lancaster, Pennsylvania required. The role may also perform other duties assigned by the manager and is responsible for understanding and following relevant compliance programs, policies, regulations, and training requirements.

Requirements

• Associate degree or equivalent experience; general studies specialty (required).
• At least 5 years of paralegal experience or equivalent experience related to legal review of commercial loan documentation (required).
• At least 3 years of experience with commercial lending functions, which may include commercial and industrial, agricultural, SBA, or commercial real estate loans (required).
• Understanding of when and how deal changes require credit approval, and clear knowledge of attorney closing processes (required).
• Ability to multitask, solve problems, and manage time efficiently (required).
• Motivated team player with excellent verbal and written communication skills (required).
• Responsive, customer-focused approach (required).

Nice To Haves

• Bachelor’s degree or equivalent experience in business, administration, or a related specialty.
• At least 5 years of experience with attorney closings, reviewing commercial loan documents, and interacting with attorneys on closing transactions.
• At least 5 years of customer service experience.
• Paralegal certification.
• Knowledge of complex due diligence materials relevant to loan transactions.
• Ability to review and understand corporate legal documents, including formation and entity agreement documents.
• Familiarity with Microsoft Word, Outlook, and nCino programs.

Responsibilities

• Conduct thorough due diligence on loan parties and collateral, obtain and review required information, complete internal coordination, and verify that approval assumptions and conditions are met.
• Review entity formation and organizational legal documents to validate the parties included in loan documents.
• Coordinate with bank counsel and review outside counsel documentation for compliance with underwriting guidelines, Bank policies, and regulatory standards across applicable states.
• Prepare loan documents using the Bank’s loan documentation program.
• Review loan approvals and internal systems to understand transaction details and critical information.
• Verify that counsel-prepared documents accurately reflect credit approval and align with the loan origination system, including loan parties, obligated parties, collateral, and other transaction terms.
• Work with customers, relationship managers, credit, internal teams, and outside counsel throughout loan transactions.
• Communicate with attorneys, insurance companies, title companies, and other third parties to collect and review documentation.
• Conduct due diligence on loan parties, collateral, and other approval requirements, including entity documents, searches, title, and insurance.
• Prepare and monitor internal closing checklists and attorney checklists for assigned loans.
• Identify and resolve discrepancies between attorney-prepared documentation and Bank requirements; serve as a resource to counsel on Bank requirements.
• Meet service level agreements with internal and external customers.
• Manage daily activity and independently prioritize multiple simultaneous transactions, including 10 or more transactions.
• Organize items for settlement, prepare and approve settlement and disbursement instructions, and provide funding instructions to the centralized funding team.
• Assist lending staff with documentation issues and other procedural matters.
• Perform other duties assigned by the manager and comply with applicable company compliance programs, policies, regulations, and training requirements.

Benefits

• Medical plans with prescription drug coverage
• Flexible spending account or health savings account, depending on the medical plan selected
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) program with employer match
• Employee Stock Purchase Plan
• Paid time off programs, including holiday pay
• Paid volunteer time
• Disability insurance coverage
• Maternity and parental leave
• Adoption assistance
• Educational assistance
• Wellness program with financial incentives
• Short-term incentive compensation plan, subject to individual and company performance

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree