SENIOR CLERK - 55003920

State of Florida • Tampa, FL

5d • $35,289 - $45,668 • Onsite

About The Position

This position will provide office support within the Facilities Management division of the Department of Transportation. The role contributes to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages team member growth through engagement, empowerment, training, and professional development, offering access to hundreds of computer-based and instructor-led courses through its agency's learning management system.

Requirements

• A High School Diploma or Certificate of High School Equivalency
• Knowledge of GENERAL OFFICE PROCEDURES AND PRACTICES
• Knowledge of CORRECT GRAMMAR USAGE
• Knowledge of BASIC ARITHMETIC
• Skills in USING ELECTRONIC MAIL, WORD, AND EXCEL
• Skills in PREPARING CORRESPONDENCE AND REPORTS
• Skills in ACCESS, INPUT, AND RETRIEVE INFORMATION FROM A COMPUTER DATABASE
• Skills in REVIEWING DATA FOR ACCURACY AND COMPLETENESS
• Ability to PLAN, ORGANIZE AND COORDINATE WORK ACTIVITIES
• Ability to DEVELOP AND IMPLEMENT OFFICE PROCEDURES
• Ability to FOLLOW ORAL AND WRITTEN INSTRUCTIONS
• Ability to PERFORM BASIC ARITHMETICAL CALCULATIONS
• Ability to COMMUNICATE EFFECTIVELY VERBALLY AND IN WRITING
• Ability to RESPOND TO TELEPHONE CALLS AND DEAL WITH CUSTOMERS IN A COURTEOUS AND EFFECTIVE MANNER
• Ability to ESTABLISH AND MAINTAIN EFFECTIVE WORKING RELATIONSHIPS WITH OTHERS
• Must be United States (U.S.) citizens or lawfully authorized alien workers.
• Male applicants born on or after October 1, 1962, must be registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

Nice To Haves

• Experience with SharePoint, Teams, FDOT Service Center Portal, and other computer systems/databases used by Facilities Management.
• Experience with procurement processes, including obtaining quotes and processing electronic procurement documentation and purchasing card charges.
• Experience with vendor invoice/warrant processing.
• Experience with travel arrangements and processing travel requests and reimbursements.
• Experience serving as a backup for reception duties, including answering calls, greeting visitors, and controlling building access.
• Experience serving as a Safety Coordinator.
• Experience serving as a backup for surplus property custodian duties.
• Experience with record keeping, tracking, storage, and retrieval in Central Files.
• Experience serving as a backup for Mail Center Clerk duties.

Responsibilities

• Creates and processes correspondence and requests from staff and management.
• Creates reports.
• Reviews documents for accuracy and completeness.
• Uses electronic mail, Word, Excel, SharePoint, Teams, FDOT Service Center Portal, and other computer systems/databases used by Facilities Management.
• Uses standard office equipment.
• Assists vendors and customers who call, e-mail, or visit the Facilities Management Office.
• Reserves and coordinates meeting spaces for use by other FDOT districts, State of Florida entities, and other approved entities.
• Receives incoming mail and processes outgoing mail for the work unit.
• Collects, monitors, completes, and submits utilities costs information for the Department of Management Services Energy Report.
• Maintains electronic and paper file systems.
• Procures services, equipment, furniture, supplies, and utilities.
• Obtains quotes as needed, prepares, and processes electronic procurement documentation and purchasing card charges in accordance with current policies, procedures, rules, statutes, and agency directions.
• Vendor invoice/warrant processing is required to perform these duties.
• Completes and submits SharePoint Purchase Requests and Information Resource Requests (IRRs) as needed.
• Makes travel arrangements and processes travel requests and reimbursements.
• Serves as primary backup for the Front Desk Receptionist, which includes answering calls, assisting callers, greeting and assisting visitors, controlling building access, issuing visitor badges, directing visitors, maintaining visitor logs and badge inventories, and following security procedures.
• Serves as a Safety Coordinator.
• Serves as backup to the District Seven Surplus Property Custodian.
• Serves as backup for record keeping, tracking, storage, and retrieval of records in Central Files.
• Serves as backup for the Mail Center Clerk.

Benefits

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Career advancement opportunities
• Tuition waiver for public college courses
• A variety of training opportunities
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED