SENIOR CLERK - 42000525

State of Florida • IMMOKALEE, FL

10d • Onsite

About The Position

This is an Open Competitive Opportunity for a SENIOR CLERK with the Florida Department of Agriculture and Consumer Services, Division of Marketing and Development. The position requires a high school diploma or equivalent and one year of secretarial or clerical work experience. College education or vocational/technical training can substitute for the required work experience. The role involves compiling and submitting market financial and commodity reports, processing purchase requisitions and invoices, preparing billing documents, and handling bank deposits. Additionally, the position may involve operating truck scales, issuing weight tickets, and collecting fees. The Senior Clerk will also maintain expense and revenue ledgers, serve as a market receptionist, handle mail, prepare correspondence, and organize records. The role requires occasional travel for meetings, trainings, or conferences, and successful applicants must pass a background screening. The schedule is subject to change during peak seasons.

Requirements

• A high school diploma or its equivalent and one (1) year of secretarial or clerical work experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for the required work experience.
• Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience.
• Requires possession of a valid Driver License.
• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
• Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

Nice To Haves

• Knowledge of standard business formats and styles for letters and business forms.
• Knowledge of general office procedures and organizational skills.
• Knowledge of proper telephone etiquette.
• Knowledge of and ability to operate Microsoft Office programs.
• Knowledge of grammar principles.
• Skill in typing.
• Ability to make accurate mathematical calculations.
• Ability to be courteous and accommodating with market tenants and the general public.
• Ability to compile and create reports.
• Ability to work independently.
• Ability to work effectively with others.
• Ability to organize and plan work.
• Ability to spell correctly.
• Ability to effectively communicate verbally and in writing.

Responsibilities

• Compile, prepare and submit market financial and commodity reports.
• Prepare purchase requisitions and purchasing card documentation and process invoices for payment.
• Prepare billing documents and record payments.
• Prepare bank deposits and related reports, and maintain pre-numbered receipts inventory.
• Operate truck scales where available, issue certified weight tickets, record and collect fees, balance scale drawer and prepare related pre-numbered revenue receipts.
• Record and monitor used and unused scale tickets.
• Prepare and maintain expense and revenue ledgers using Excel, Word or other related software.
• Complete other assignments as directed by the supervisor.
• Serve as market receptionist greeting and directing visitors, answering telephones and taking messages.
• Receive and distribute mail.
• Prepare correspondence and vehicle operation reports.
• Organize and maintain records, filing systems and inventories.
• Advise market manager of incidents or conditions in the office and at the market.
• Receive and record complaints and comments from market tenants and the general public.
• Perform minor custodial duties within the market office.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal holiday each year
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED