Senior Clerk Typist (As-Needed) (1426/TEX)

San Francisco Unified School District•San Francisco, CA

2d•$32

About The Position

The San Francisco Unified School District (SFUSD) is seeking a Senior Clerk Typist to work on an as-needed basis in Special Education Services. This role involves performing difficult and specialized typing and office clerical work, including the preparation and maintenance of various records and reports, such as confidential special education records. The position may involve supervising a small group of subordinate typing and clerical personnel. The Senior Clerk Typist will interpret and enforce departmental methods and procedures, make contacts with various personnel and external organizations, and prepare, check, and review detailed office records and reports.

Requirements

Two (2) years of verifiable clerical experience including at least one year at a level comparable to a 1424 Clerk Typist.
Experience must have included data entry, preparing and maintaining a wide variety of documents and reports, public contact, checking and reviewing documents for completeness, and performing mathematical computations.
Working as a sales clerk or restaurant help does not qualify.
Strong computer skills including Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and GSuite (Google Docs, Slides, Sheets, Forms)

Nice To Haves

Knowledge of San Francisco’s public schools/urban public schools and a passionate belief in SFUSD’s commitment to instructional leadership as a lever toward delivering on the SFUSD Graduate Profile
Experience providing clerical or administrative support in a special education, student services or other setting with strict confidentiality and compliance timelines
Familiarity with special education processes and terminology, including IEPs, assessment plans, and related state and federal timelines
Strong analytics and systems thinking necessary to interpret data to inform goals and strategy, as well as build infrastructure where none exists
Ability to work effectively across multiple functions and roles within a complex organization
A proven record of effectively planning, organizing and using resources to take action and achieve goals
The ability to learn quickly and adapt as needed in a fast-paced environment
Outstanding organizational skills and exceptional attention to detail
A flexible, “can do” work ethic with a focus on identifying challenges and proactively working to find solutions while maintaining a bigger picture lens and focus on what can be delivered instead of what cannot be done
Excellent data analysis skills and experience synthesizing data to drive action steps
Strong interpersonal skills and the ability to build effective working relationships with senior level district staff and colleagues
Effective written and verbal communication and the ability to clearly communicate complex, bureaucratic processes to a variety of audiences
Ability to work effectively in difficult situations that involve confidential and sensitive matters

Responsibilities

Provides clerical support to special education programs, including preparing, assembling and distributing IEP meeting notices, assessment plans and related documents
Maintains confidential student special education records in accordance with FERPA, IDEA and District policy, including filing, scanning and processing records requests
Enters and updates student, program and case data in District special education information systems and tracks compliance timelines for assessments and IEP meetings
Schedules IEP and other special education meetings, coordinates calendars for assessors, service providers, school site staff and families, and arranges interpretation as needed
May assign, supervise and review the work of subordinate clerical personnel in the performance of routine and somewhat varied clerical tasks
May supervise and participate in the maintenance of a large variety of detailed clerical records, reports and similar materials
Independently composes correspondence relative to standard or routine office operations
Compiles and condenses data from various sources which requires an understanding of problems and terminology involved and relevant rules and regulations governing such activities
Enters accounting and financial statements, contracts, payrolls, receipts and similar materials into the appropriate system and submits to authorizing officials, frequently requiring the use of independent judgment
Monitors budget by logging purchases for contracts, purchases and other office needs in a spreadsheet or ledger, may assist in budget planning
May compose and type routine correspondence requiring knowledge of departmental operations and regulations
Receives and communicates with families, school site staff and the general public in connection with providing information about special education programs and services and/or directs them to the appropriate personnel
May receive and account for moderate amounts of money
Receives, organizes and files a variety of information and data in connection with the maintenance of office records
Assembles materials and information from various sources relative to the typing of various documents and distributes to staff and/or the general public
Operates various office machines
Checks and reviews a variety of documents for sufficiency and conformance to established standards and requirements
Submit and track work order requests for building maintenance issues
Purchase, inventory and monitor the use of office supplies
Other duties as assigned