SENIOR CLERICAL SPECIALIST - 64006214

State of Florida • KISSIMMEE, FL

7d • Hybrid

About The Position

This position is responsible for processing applications, coordinating inspections, performing billing, collecting fees, and maintaining records for the Environmental Health Database. The role also involves assisting with specific programs like the pool and onsite sewage programs, processing animal bite forms, issuing permits, answering phones, handling correspondence, and managing travel paperwork. Additionally, the position requires maintaining information in accordance with state and federal statutes and policies, and understanding emergency responsibilities.

Requirements

• At least 6 months’ experience with computers or tablets for data entry
• Willing to travel to various locations in Osceola County
• Willing to perform emergency duties before, during and/or beyond normal business hours and/or day in the event of an emergency, disaster, or threat of disaster man-made or natural
• Authorization to work in the United States without employer sponsorship
• Willing to physically come into the office daily and perform field work
• Knowledge of general office procedures and practices.
• Knowledge of correct grammar usage.
• Knowledge of basic arithmetic.
• Ability to prepare reports and correspondences.
• Ability to plan, organize and coordinate work activities.
• Ability to develop and implement office procedures.
• Ability to follow instructions.
• Ability to review data for accuracy and completeness.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

Responsibilities

• Processes applications to ensure complete packets are submitted, checking site plans and enters all data into Environmental Health Database.
• Coordinates requests for foster home inspections with foster agencies and relays information to inspectors for inspections.
• Performs billing in accordance with established policies, for new facilities, current facilities and re-inspections.
• Collects fees for permits, re-inspections and other incidentals required by codes. Maintains cash drawer for accuracy and cashes out daily using business office policy.
• Arranges inspections for inspectors for new facilities and daily inspections.
• Assist with the pool program when needed to conduct inspections, plan reviews and complaints on Public pools.
• Assist with Onsite sewage program.
• Processes animal bite forms into EHD and coordinates quarantines with both animal control and homeowners as needed. Logs out of system when complete and notifies all parties involved.
• Issues permits both for new facilities and annual permits for renewal.
• Responsible for Answering phones, assisting general public with needs and directing calls as necessary.
• Responsible for Complaints, Corrective letters and correspondences with appropriate personnel and business entities.
• Responsible for all travel processing and paperwork required.
• Organizes and maintains records, filing systems.
• Reviews and approves occupational licenses, verifying all information is correct.
• Reviews and approves building department “Project Documents” for consistency with our permits.
• Scans old permits, logged out permits and file reductions into E-bridge solutions.
• Coordinates with legal team on follow ups to environmental problems and delinquent accounts.
• Performs incidental typing as required.
• Performs related work as required.
• Information Custodian responsibilities include maintaining information in accordance with state and federal statutes, rules, regulations and Department of Health Security policy 3 and associated Protocols and Procedures as it relates to information Custodian delegation of authority. This responsibility is to be adhered to 100% of the time.
• Employee understands that the holder of this position is an important part of Osceola County Health Dept., Environmental Health Emergency responsibilities.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed