Bilingual Clerical Specialist

River Delta Unified School District • Rio Vista, CA

1d • $26 - $30 • Onsite

About The Position

This position will perform a wide variety of clerical/technical/secretarial/receptionist duties and requires the employee to be fluent in both English and Spanish. The role will provide department support for the Superintendent’s, Business, Personnel, and Educational Service Offices. The employee will be familiar with the Spanish cultural heritage of pupils and parents of limited-English proficiency (bilingual/bicultural). The services provided by this position assist the district in meeting the educational and personal needs of Spanish speaking students/parents/community. This includes translating educational/instructional materials, translating official district documents and varied district communications, and providing interpretation services for parents at meetings. The position requires a flexible work schedule for day and evening meetings.

Requirements

• Demonstrated Knowledge of: Correct English usage, spelling, grammar, and punctuation.
• Demonstrated Knowledge of: Correct Spanish usage, spelling, grammar and punctuation - bilingual.
• Demonstrated Knowledge of: Cultural heritage of the specific ethnic group-Spanish - bicultural.
• Demonstrated Knowledge of: Modern office procedures, methods and computer equipment.
• Demonstrated Knowledge of: Use of related computer software programs necessary to complete job duties; word processing, data base, spread sheet and PowerPoint.
• Demonstrated Knowledge of: Record keeping methods and procedures.
• Demonstrated Knowledge of: Interpersonal skills using tact, patience and courtesy.
• Demonstrated Knowledge of: Pertinent Federal, State and local laws, codes and regulations in assigned areas.
• Demonstrated Knowledge of: Telephone and public business etiquette.
• Demonstrated Ability to: Maintain confidentiality of work.
• Demonstrated Ability to: Collect and compile information and data for a variety of reports.
• Demonstrated Ability to: Work independently in the absence of supervision.
• Demonstrated Ability to: Perform basic mathematical calculations quickly and accurately.
• Demonstrated Ability to: Operate within the Gamut-on-Line System for Board Policy and other legal resource access.
• Demonstrated Ability to: Type/word process at a speed necessary for successful job performance (minimum 35 wpm).
• Demonstrated Ability to: Read, write and speak English and Spanish.
• Demonstrated Ability to: Maintain effective Oral communication skills with good articulation, speech and language patterns in English and Spanish.
• Demonstrated Ability to: Maintain effective written communication skills in English and Spanish.
• Demonstrated Ability to: Follow oral and written instructions with a minimum of direction.
• Demonstrated Ability to: Work with various interruptions.
• Demonstrated Ability to: Work harmoniously with students and staff and the public.
• Demonstrated Ability to: Work confidentially with discretion and handle confidential materials in a professional manner.
• Demonstrated Ability to: Operate a variety of modern office equipment including computer equipment.
• Demonstrated Ability to: Maintain effective audio-visual discrimination and perception needed for successful job performance, with or without aids.
• Demonstrated Ability to: Maintain effective oral ability to speak in an understandable voice with sufficient volume to be heard in normal conversation with or without aids.
• Demonstrated Ability to: Maintain sufficient manual dexterity to write, use the computer and the telephone with or without aids.
• Demonstrated Ability to: Sit or stand for extended periods of time; kneel, bend at the waist and to reach overhead, above the shoulders and horizontally; lift light objects according to safety regulations.
• Three years of increasingly responsible clerical experience.
• Any combination of experience as a translator and interpreter (oral and written) preferably in a professional environment.
• Graduation from high school, or official equivalent to high school graduation.
• Training in any combination in English and Spanish language (grammar and usage).
• Valid California Driver’s License.
• Successful completion of District Proficiency Test.
• Successful completion of the District' Spanish language test; and/or successful completion of a training program in the Spanish language (communication, grammar, usage).

Nice To Haves

• Placement dependent on experience in public education

Responsibilities

• Translate official district documents, as well as varied district, department, and administrative site communications with high levels of accuracy utilizing established formats and templates, within time limits/priorities established, upon approval of the Superintendent, Director of Educational Services and/or Executive Assistant.
• Provide interpretation services for parents upon their request or at the request of administrators, in a variety of settings, including meetings such as IEPs, and Board meetings, or individual conversations, upon approval of the Superintendent, Director Educational Services and/or Executive Assistant.
• Provide clerical/secretarial/technical support for the Executive Secretary as necessary, which includes assisting with maintaining permanent and archive files, filing, copying and distribution, assisting with supply and equipment inventory and purchasing, data entry, assist in overseeing work of student assistants if necessary.
• Provide clerical/secretarial/technical support for the Director of Personnel as necessary, which includes copying, filing, posting and distributing vacancy notices, setting up personnel interviews; data entry in QSS system.
• Provide clerical/secretarial/technical support for the Chief of Business Services as necessary, which includes data entry, typing, copying, filing, logging daily checks and depositing funds into the clearing bank account.
• Under direction of the Executive Secretary, maintain current Board agenda mailing lists; copy and distribute all regular monthly and all special meeting Board Agendas at a minimum of once a month for regular meetings, and for special or emergency meetings as needed.
• Operate a computer and related software to input, output, update, and access a variety of records and information; generate documents as required.
• Operate standard office equipment.
• Establish and maintain effective communications and positive relationship with site and district administrators.
• Respond to phone calls, emails, letters and other communications.
• Provide receptionist assistance to students, parents, general public; screen calls and visitors to the District Office and assist with appropriate referrals.
• Provide maintenance of district bulletin board and information bulletin posting, removing outdated items.
• Responsible to open, screen, sort all daily District Office incoming mail assuring appropriate routing.
• Serve as the primary Key Operator for District Office machines, such as the copier, fax and mail machine, arrange for equipment, supplies, and machine repairs as needed.
• Perform related duties and responsibilities as required.

Benefits

• Staff development opportunities are provided, encouraged, and promoted.
• Strategic Schooling is ongoing in all our school sites and Common Core training and coaching is the top priority for the district currently.
• The District provides opportunities for staff to participate in on-going in-services in all curriculum areas.
• The district encourages advancement on the salary schedule for advanced classes taken to improve instruction in areas agreed upon by the teacher, principal, and Superintendent.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED