Senior Buyer/ Order Administrator

AtkinsRéalis•Mississauga, ON

4d•Hybrid

About The Position

Reporting to the Procurement Manager, the Senior Buyer/Order Administrator is responsible for the procurement of goods and services for various projects and business units. Purchases of goods and services can be complex in nature, including high level quality and nuclear requirements, however, a Senior Buyer/Order Administrator may be required to purchase all goods and services the business requires at all levels of complexity. Complexity of packages is determined by the Procurement Manager assigning the task.

Requirements

Post Secondary Education.
Minimum 10 years’ experience in Buying complex Procurement packages or equivalent.
Experience in supplier negotiations.
Experience in supplier sourcing, evaluations and performance.
Experience in Quality program standards and processes related to supply chain (All levels).
Knowledge in manufacturing, experience at supplier facilities.
Knowledge competitive bidding best practices.
Knowledge of complex PO structure, contract terms and conditions.
Understanding of the financial system, invoicing/milestone payments, Levels of Authority, Ethics/Compliance/Integrity Controls.
Health, Safety & Environment Requirements/Complex Service PO’s including Construction and trade unions.

Nice To Haves

Supply Chain Management Professional certification or enrolment in the program is an asset.
Experience with ERP software is an asset.

Responsibilities

Create and Issue RFI packages for Proposal activity.
Create and Issue RFP packages for the purpose of procurement activity.
Source the market and create Bidders Lists for approval by QA and Engineering representatives as required
Obtain NDA and Export permits as required.
Review supplier bid packages/quotes, including preparing Commercial Bid evaluations and Scorecards as required.
Conduct supplier negotiations and host site visits as applicable during the tendering cycle.
Issue supplier bid packages to QA and Engineering representatives for evaluation and qualification for award of the Purchase Order (PO).
Negotiate Terms & Conditions between the Supplier, Legal, ensuring all exceptions are finalized prior to award of PO.
Ensure Engineering and QA have resolved all technical and Quality exceptions and/or clarifications prior to award of PO.
Prepare and Issue Recommendation and Authorization to Purchase (RAP), including review and approval.
Create and Issue Purchase Order’s, include review and approval.
Create and Issue Change Orders, including review and approval.
Interface with Key Purchase Order stakeholders including Engineering, Project Manager, Project Controls, Procurement QA and Document Control.
Ensure all Key control records are filed in accordance with company procedures.
Update purchasing database to ensure all fields are complete and accurate for project reporting.
Conduct Initial Kick-off Meeting and PO review meetings as required.
Expedite all supplier deliverables, including goods, services and documents as required.
Complete monthly accruals, invoicing and PO closeout activities including Supplier Performance and Scorecards.
Resolve non-conforming items/PO returns, warranty and insurance claims as required.
Service PO’s may require review and administration of progress schedule and milestone payments.
Execute tasks in support of Procurement initiatives/objectives, as assigned by the Procurement Manager.