Senior Business Professional

University of Colorado•Hybrid, CO

8d•$61,616 - $75,000•Hybrid

About The Position

The Senior Business Professional is a key member of the Colorado School of Public Health’s Central Administration, providing independent professional and administrative support to the school’s Central Office. The role supports special projects and initiatives, events, school symposia, official school functions, historical documentation, school committees, and administrative activities on behalf of the Dean. It also supports the daily operations and business functions of the Central Office, including front desk and mail operations, office supplies, and financial and fiscal activities. The position coordinates administrative operations, meetings, leadership and executive searches, school events, communications, and relationships with campus and external partners. It independently plans and manages projects, evaluates needs and priorities, addresses operational issues, and recommends improvements. The role also supports central office financial affairs and events through requisitions, payments, and tracking financial reporting. This position reports to the Assistant Dean of Operations. It is hybrid and located on the CU Anschutz Campus in Aurora, Colorado, with an expectation to work onsite four days per week.

Requirements

Bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
Two years of professional experience supporting business or administrative operations.
A combination of education and related technical, military, or paraprofessional experience may substitute for the bachelor’s degree on a year-for-year basis.
Legally authorized to work in the United States without requiring current or future sponsorship.
Ability to communicate effectively, orally and in writing, with professionals, administrators, and constituent groups.
Ability to establish and maintain effective relationships with faculty, staff, students, school campuses, university administrators, community partners, vendors, and contractors throughout the institution.
Outstanding customer service skills, including tact, diplomacy, and confidentiality.
Demonstrated experience fostering a community that values a wide range of backgrounds, experiences, and perspectives.
Ability to navigate a complex academic environment.
Outstanding organizational skills and ability to prioritize and coordinate multiple highly detailed projects simultaneously.

Nice To Haves

Experience with Qualtrics, SharePoint, and Zoom.
Prior experience in higher education or a public health organization.
Experience with event and meeting planning.
Experience with Microsoft Office applications.
Experience with procurement, financial, budget, or fiscal operations.

Responsibilities

Serve as the Central Office’s initial point of contact; greet and direct visitors, manage front desk operations, and oversee school-wide mail delivery.
Manage office supply inventory, procurement, purchasing needs, and vendor relationships.
Maintain shared spaces and coordinate facilities-related resolutions with building services.
Create and maintain content for central office digital monitors; manage checkout, training, procedures, and operational issues for OWL videoconferencing technology.
Maintain Central Office SharePoint sites, including organization charts and the school-wide event calendar, and recommend content improvements.
Lead implementation and improvement of the Central Office project management system and workflows.
Represent the Central Office at monthly ColoradoSPH Administrative & Professional Staff meetings and share updates and opportunities for coordination.
Lead special initiatives, including researching and recommending speakers for conferences.
Provide direct support to the Dean and senior leadership by anticipating needs, evaluating priorities, exercising discretion, and escalating issues when necessary.
Plan and manage special projects and leadership initiatives, including timelines, requirements, risks, and solutions.
Arrange meetings for school leadership, committees, faculty, staff, stakeholders, and others; coordinate schedules, rooms, refreshments, agendas, and documents, and record and distribute minutes as requested.
Follow up on meeting deliverables and action items, identify barriers, and coordinate solutions.
Provide administrative support for special initiatives and projects, including creating Excel spreadsheets or Qualtrics surveys, analyzing information, preparing reports, and recommending improvements.
Coordinate executive and leadership searches, advise committee members on procedures, resolve procedural issues, and support compliance with guidelines and timelines.
Support the school’s Delta Omega chapter by coordinating recognition activities, maintaining records, and completing administrative processes.
Serve as a school contact for the EMS system and schedule third-floor ColoradoSPH conference rooms, resolving conflicts and making decisions to maximize space use.
Convene quarterly meetings with departmental administrators and recommend solutions to improve collaboration and administrative workflows.
Maintain and verify faculty directory information, including biographies, contact information, appointments, research interests, publications, and profile images.
Support executive communications by validating data and preparing slide decks and visualizations for leadership presentations.
Plan and coordinate school events and functions, including receptions, community gatherings, lectures, the annual State of the School, recognition events, and awards ceremonies.
Lead large-scale events from planning through execution, including project plans, timelines, stakeholder coordination, logistics, vendor selection, room reservations, promotion, risk management, compliance, and day-of support.
Serve as an initial contact for the Dean’s Office, assess requests, respond or refer them appropriately, and follow up to ensure service needs are met.
Screen, prioritize, and respond to school email and information requests, determining urgency, routing, and follow-up actions.
Act as a liaison for administrative matters involving campus partners, other CU campuses, executive offices, and external organizations; facilitate resolutions and recommend actions.
Build and maintain productive relationships with employees, campus constituents, system personnel, external groups, faculty, staff, students, alumni, community partners, affiliates, government agencies, and the public.
Support an inclusive culture by identifying opportunities to improve engagement, communication, and collaboration.
Support financial oversight of Central Office affairs and events, including processing requisitions and payments through Marketplace or Concur and tracking financial reporting provided by the Assistant Dean of Operations.
Perform additional duties as assigned by the Assistant Dean of Operations.