Senior Business Coordinator - Office of the President
University of Texas Medical Branch (UTMB)•Galveston, TX
•Onsite
About The Position
To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.
Requirements
- Bachelor's degree or equivalent
- 2 years of office-related experience
- Experience in all steps of the process for Requisitions/Purchase Orders, including submitting supporting documentation like Exclusive Acquisition Justification (EAJs) and Purchasing Support Questionnaires (PSQs).
- Experience processing Non-PO Vouchers.
- Experience processing Travel Authorizations and Expense Reports.
- Experience creating new vendors in the system.
- Experience with PaymentWorks.
- Experience with account codes.
- Experience with signature routing.
- Experience as KRONOS Department Manager, including reviewing, editing, and approving employee time cards, leave, and missed punch requests.
- Experience proofing documents.
- Ability to prioritize tasks when facing multiple deadlines.
- Administrative support for executives, including in the C-Suite.
Responsibilities
- Manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.
- Provide process management of financial, human resource, and administrative support functions.
- Experience in all steps of the process for Requisitions/Purchase Orders, including submitting supporting documentation like Exclusive Acquisition Justification (EAJs) and Purchasing Support Questionnaires (PSQs).
- Process Non-PO Vouchers.
- Manage Travel Authorizations and Expense Reports.
- Create new vendors in the system.
- Process transactions in PaymentWorks.
- Manage account codes.
- Handle signature routing.
- Serve as KRONOS Department Manager, including reviewing, editing, and approving employee time cards, leave, and missed punch requests.
- Proof documents.
- Prioritize tasks when facing multiple deadlines.
- Provide administrative support for executives, including those in the C-Suite.
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What This Job Offers
Career Level
Senior
