Executive Assistant to the Office of the President

CSU Careers•Fresno, CA

1d•Onsite

About The Position

The Executive Assistant to the Office of the President provides advanced administrative, operational, and workflow support to ensure the effective daily functioning of the President’s Office. Working under the general direction of the Chief Communications Officer and Chief of Staff, the position serves as the lead administrative coordinator for front office operations, including office workflow, document routing, meeting and event logistics, records coordination, constituent intake, student assistant support, and administrative follow-through. This position supports the President’s Office by maintaining efficient systems, ensuring timely routing of information, coordinating logistics, and providing responsive service to internal and external constituents. The position may provide backup administrative support for presidential scheduling, correspondence, meetings, and travel in coordination with the Presidential Aide.

Requirements

Knowledge of executive office operations, administrative systems, and organizational practices in complex institutions.
Knowledge of principles of professional judgment, confidentiality, discretion, and executive-level service.
Knowledge of University policies and procedures related to travel, procurement, hospitality, budget, records, and administrative operations.
Knowledge of budget tracking, expense reconciliation, purchasing practices, and financial documentation.
Knowledge of project coordination, meeting management, follow-up systems, and process improvement.
Knowledge of higher education, public-sector, or shared governance environments.
Ability to exercise sound judgment, discretion, initiative, and political sensitivity in a high-profile executive office.
Strong project planning and organizational skills to plan, organize, and manage multiple projects with shifting priorities, frequent interruptions, and time-sensitive matters.
Ability to communicate clearly, professionally, and diplomatically with diverse internal and external audiences.
Ability to draft, edit, and prepare polished executive-level documents and correspondence.
Equivalent to a bachelor's degree in a related field and two years of experience providing high-level administrative support or related experience.
Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Nice To Haves

Experience providing executive-level support to a senior leader, cabinet member, president, vice president, CEO, or comparable executive.
Experience in higher education, public administration, government, nonprofit, or other complex mission-driven organization.
Familiarity with CSU or Fresno State policies, systems, and organizational structure.
Experience with PeopleSoft, financial systems, procurement systems, travel systems, or comparable enterprise platforms.
Demonstrated experience managing executive calendars, confidential communications, and high-level constituent relations.
Strong project coordination and follow-through skills.
Experience preparing executive briefings, reports, presentations, meeting materials, or correspondence.
Bilingual or multilingual ability.
Demonstrated commitment to equity, inclusion, student success, and service to diverse communities.

Responsibilities

Serve as the lead administrative coordinator for front office operations, including office workflow, document routing, meeting and event logistics, records coordination, constituent intake, student assistant support, and administrative follow-through.
Maintain efficient systems, ensure timely routing of information, coordinate logistics, and provide responsive service to internal and external constituents.
Provide backup administrative support for presidential scheduling, correspondence, meetings, and travel in coordination with the Presidential Aide.