Senior Brokerage Specialist

Cushman & Wakefield•New York, NY

2d•$85,850 - $101,000•Onsite

About The Position

The Senior Brokerage Specialist will provide comprehensive support to the brokerage team, focusing on business development, client service, transaction execution, marketing, and administrative tasks. This role involves managing client databases, preparing presentations and proposals, coordinating with various departments, and ensuring the smooth operation of brokerage activities. The ideal candidate will have a strong background in professional organizations, preferably within the real estate industry, with advanced knowledge of Microsoft Office and experience with CRM systems.

Requirements

Bachelor’s Degree (Business, Marketing, Communications, Real Estate, a plus)
2-5 years’ experience in a professional organization
Advanced knowledge of Microsoft Office
Real Estate Salesperson or Broker License required for this position. Can be obtained within first 3 months of start date.
Ability to independently own projects/responsibilities and take business owner perspective to proactively innovate.
Excellent written and oral communication skills.
Ability to multitask and project manage competing projects and priorities.
Ability to meet deadlines in a fast-paced environment.
Excellent attention to detail.
Demonstrated aptitude to solve problems and navigate through obstacles with resilience.
Independent problem-solving approach and not afraid to ask questions.

Nice To Haves

Real estate industry and marketing experience preferred.
Real Estate license a plus.
Experience with Salesforce (or other CRM) a plus.

Responsibilities

Provide business development support, research, organize and manage CRM.
Manage client database, key lease dates, market updates, and respond to requests.
Provide transaction management support, including preparing/editing proposals, agreements, property presentations/tour books, coordinating financial analysis requests, and commission invoicing and collection.
Assist and coordinate content creation with the marketing team.
Manage team lists/databases, special projects, reports, and collaborate with other departments.
Enter new prospects & updates on prospect communications.
Generate lists and reports to support follow up.
Assist with LinkedIn management.
Manage new and recurring searches to generate follow up and new prospects.
Conduct new prospect research.
Review select periodicals regularly for relevant articles/potential new leads.
Provide contact information through Zoom Info and other sources.
Track client engagement through Salesforce CRM for key lease dates and building and submarket updates.
Respond to client requests (e.g., for space information and select scheduling).
Maintain and track client contracts, coordinating with the legal team regarding exclusives to acquire, disposition, agency and confidentiality agreements.
Attend select client meetings and provide meeting summaries and manage follow up items.
Assist third-party consultants and vendor requests from clients.
Track list of recommended consultants and vendors and facilitate communication between clients and other consultants and vendors.
Prepare site search / space survey tour book presentations in PowerPoint and maps, leveraging data from CoStar and from calling/emailing brokers for information.
Assist with tour preparation and attend select tours.
Draft proposals and RFPs and assemble proposal matrix / summary packages for client’s review.
Provide building agency support.
Assist with updating and maintain leasing status reports.
Assist with marketing and follow up with third-party marketing firms, consultants, brokers and direct prospects.
Update listings on third-party sites (CoStar, etc.) and marketing materials (flyers, photos, renderings, etc.).
Assist with lease review.
Prepare deal sheets.
Assemble final lease documents.
Track commission agreements.
Provide commission calculations.
Coordinate with other departments as needed (deal desk, marketing, research, etc.).
Facilitate invoice creation.
Track open invoices.
Coordinate and track presentations and client deliverables, ensuring timely completion.
Communicate with the marketing team to produce presentations, maps, studies, etc.
Edit existing documents created by the marketing team to make limited final changes and repurpose existing documents for different clients.
Prepare presentations and documents (i.e., tour maps and property intelligence reports).
Track and maintain database of client materials, presentations, studies, etc.
Assist in planning and coordination of basic travel arrangements.
Organize, assist, and lead internal meetings and events as required.
Use systems such as Workday.
Ensure company policies are followed.
Assist in coordinating internal priorities and tracking deliverables across active assignments.