Senior Bookkeeper

Tract Capital Management, LP•Morristown, NJ

18d•$85,000 - $96,000•Onsite

About The Position

The Senior Bookkeeper provides bookkeeping and related administrative support across affiliated entities, related businesses, properties, and investment-related activities supported by the organization. The role manages day-to-day bookkeeping, reconciliations, documentation, and payment-support processes while coordinating with the Chief of Staff and external Finance and Tax advisers. In a high-trust environment, the Senior Bookkeeper records and organizes financial activity, maintains complete supporting documentation, identifies exceptions, and prepares bookkeeping schedules and status updates for timely review and approval. The position reports directly to the Chief of Staff and is not responsible for tax, audit, or accounting policy ownership. The position is onsite in Morristown, New Jersey. The expected base salary range is $85,000–$96,000, plus a discretionary bonus.

Requirements

At least 5 years of hands-on bookkeeping experience in a complex, multi-entity, high-touch, or comparable financial environment.
Strong hands-on experience with QuickBooks and Excel.
Experience supporting multiple affiliated entities, properties, investment activity, or complex business financial operations.
Familiarity with reconciliations, invoice management, contractor payments, reimbursements, capital-call schedules, budget tracking, vendor administration, and tax-support documentation.
Strong organizational, communication, and follow-through skills, with exceptional attention to detail and accuracy.
Ability to work independently, exercise sound judgment, and manage sensitive financial information with discretion.
Demonstrated ability to support internal stakeholders, affiliated entities, properties, investments, and confidential financial activity in a high-trust environment.

Nice To Haves

Bachelor’s degree in accounting, finance, business administration, or a related field; equivalent experience may be considered.
Bookkeeping, accounting, or QuickBooks certification.

Responsibilities

Maintain QuickBooks records for affiliated entities and related activities, including transaction coding, chart-of-accounts maintenance, and assigned account reconciliations.
Process, code, track, and maintain invoices, contractor payments, reimbursements, and supporting documentation across affiliated entities and related activities.
Reconcile bank and other assigned accounts and ensure supporting documentation is properly captured.
Maintain organized receipts, vendor records, W-9s, contracts, and payment documentation.
Track capital commitments, capital calls, funded amounts, due dates, and remaining commitments; prepare supporting schedules as needed.
Maintain property- and entity-level bookkeeping records, schedules, and supporting documentation, as assigned.
Maintain schedules comparing budgeted and actual expenses, track cash flow and recurring payments, and flag variances or unresolved items for review.
Coordinate documentation requests from Finance, Tax, accounting advisers, auditors, and other authorized stakeholders.
Support month-end and year-end bookkeeping activities by preparing reconciliations, schedules, and supporting documentation.
File receipts and reconcile credit-card expenses for affiliated entities and related activities; follow up on missing receipts or unreconciled items.
Prepare a concise weekly bookkeeping status report covering outstanding bills, upcoming capital calls, missing documentation, budget variances, and other items requiring attention.