Senior Billing Specialist

ACCO Engineered Systems•Pleasanton, CA

1d•Onsite

About The Position

Reporting to the Billing Manager, this position will work at our corporate offices in Pasadena. You will spend about 70% of your time with billings; another 20% assisting in the set-up of jobs, catching problems early on to resolve them efficiently; and the remaining 10% with various other accounting issues. The Senior Billing Specialist will assist the Billing Manager in implementing solid, cost-recoverable billings to ensure that we always maximize our billing potential. This role involves researching and resolving job/project cost issues through investigation and analysis, preparing monthly billing projections, and gaining credibility with internal & external stakeholders. Additionally, the specialist will assist with T&M billings, help PMs with Job Cost reports and analysis, and maintain change order logs. A key responsibility includes setting up new construction jobs in the system, assigning job cost tracking numbers, and communicating with project managers. The role also entails maintaining regional responsibility for researching issues and training personnel on the Company's accounting software, serving as a backup for all billing functions, and learning to be a key user of the industry-specific accounting/project management software.

Requirements

5-7 years of experience in billing/accounting.
Strong analytical and problem-solving skills with attention to detail.
A driven self-starter that can take the lead on initiatives and follow-through on existing commitments.
Ability to demonstrate regular and dependable attendance
Ability to multitask in a fast paced and deadline driven environment
Strong proficiency in Microsoft Office, particularly Excel, and Word
Good communication skills- verbal and written.
Be able to communicate effectively with project managers, customers, co-workers and executives.

Nice To Haves

Construction industry experience is highly desirable.
Knowledge of character-based software or familiarity with Great Plains & Profit Tool is a plus.
Experience with Pdf form filler software

Responsibilities

Assist the Billing Manager in implementing solid, cost-recoverable billings to ensure that we always maximize our billing potential
Research and resolve job/project cost issues through investigation and analysis.
Prepare monthly billing projections and submit for invoice preparation on a timely basis.
Gain credibility with internal & external stakeholders.
Assist Billing Manager with T&M billings.
Assist PMs with Job Cost reports and analysis.
Assist PMs with maintaining change order logs.
Set up new construction jobs in our system, assigning job cost tracking numbers and communicating with the project managers in a timely manner.
Maintain regional responsibility for researching issues and explaining and/or training personnel to Company's accounting software.
Serve as a back up to all billing functions, including invoice entry, document preparation, document storage, and address any other billing/cost related questions and issues with project managers and sales managers
Learn and be a key user of our industry specific accounting/project management software.
Perform other duties and responsibilities, as assigned by Manager.